AV/VTC Project / Event Coordinator

Bailey Information Technology, LLC

AV/VTC Project / Event Coordinator

Bailey Information Technology, LLC

Service-Disabled Veteran-Owned Small Business (SDVOSB) - Woodbridge, VA

AV/VTC Project / Event Coordinator

EEOC OCIO Enterprise Helpdesk (EHD)

Contingent Position - Anticipated Contract Award
Location
Onsite, EEOC Headquarters, Washington, DC; occasional travel to field offices
Labor Category
Audiovisual / Video Teleconferencing - Project & Event Coordination
Key Personnel
No
Staffing Basis
Full-time

CLEARANCE / SUITABILITY REQUIREMENT: Public Trust - SF-85P Background Investigation Required. No Secret, Top Secret, or other national security clearance is required for this position.


Position Summary

Plans, directs, and executes AV/VTC productions for executive meetings, conferences, live events, webinars, and hybrid collaboration environments. Serves as the primary liaison ensuring coordination of technical operations, personnel, and event logistics.

Key Responsibilities

• Lead planning, production, and execution of live, virtual, and hybrid events; serve as primary production lead for executive meetings, conferences, town halls, webinars, and special events.


• Develop production plans, event timelines, run-of-show documents, cue sheets, and contingency plans; coordinate rehearsals, technical run-throughs, and presenter briefings.


• Direct live event operations, ensuring smooth transitions between speakers, presentations, and multimedia content; monitor audio, video, lighting, streaming, and presentation systems.


• Oversee recording and live streaming of events to internal and external audiences.


• Coordinate with IT teams, AV technicians, and VTC operators; assign production roles; manage event schedules, equipment availability, and staffing requirements.


• Conduct post-event reviews; maintain production documentation, SOPs, and equipment inventories.


• Consult with customers to determine event objectives and technical requirements; recommend production solutions based on audience size, venue, technology, and budget.


• Provide executive-level customer support before, during, and after events; deliver presenter orientation and coaching on AV/VTC technologies.

Minimum Qualifications

• 10 years of experience supporting an environment similar to EEOC's.


• Experience supporting comparable AV/VTC equipment and systems.


• Experience working with dispersed, multi-site field office environments.

General Requirements (All Positions)

• Must currently hold, or be able to favorably pass, a full-field five-year employment background investigation (SF-85P) prior to performing work.


• This is a Public Trust suitability requirement (OPM standards, 5 CFR Part 736), not a national security clearance.


• Acceptable command of the English language.


• Subject to Contractor-funded training of at least 40 hours/year in core competencies.