Executive Assistant

Our team in Chesapeake, VA, has an immediate need for a professional and customer-focused Executive Assistant to support daily front office operations within a secure facility. Will serve as the primary point of contact for visitors, customers, and incoming callers while ensuring the reception area remains organized, professional, and secure.

The ideal candidate will have at least three years of administrative support experience, strong customer service skills, and proficiency in Microsoft Office. This individual must demonstrate professionalism, attention to detail, discretion, and the ability to manage multiple administrative responsibilities in a fast-paced environment.

Location: Chesapeake, VA
Work Schedule: Monday–Friday, 8-hour workdays (On-site)
Security Clearance: Active Secret Security Clearance preferred
Education: High School Diploma or equivalent

Key Responsibilities

• Monitor the front office and building entrance to help maintain a secure and orderly facility.


• Answer and direct calls using a multi-line telephone system, providing information and assistance to callers as appropriate.


• Greet customers, visitors, and employees professionally, and issue visitor badges in accordance with established security procedures.


• Perform general clerical and administrative support duties as needed.


• Receive, sort, and distribute incoming mail, packages, and deliveries to the appropriate employees.


• Direct visitors, students, and other guests to designated training classrooms and meeting locations.


• Schedule and coordinate conference room reservations to support meetings and training activities.


• Maintain, update, and distribute the corporate telephone directory and contact lists.


• Prepare coffee and ensure designated office areas are ready for daily operations, including turning on lights as needed.


• Maintain the cleanliness, organization, and professional appearance of reception areas and common spaces.


• Provide administrative assistance with special projects and other duties as assigned.

Required Qualifications

• High school diploma or equivalent.


• Minimum of three years of experience in reception, administrative support, or a similar office-based role.


• Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.


• Demonstrated customer service skills and the ability to interact professionally with visitors, customers, employees, and external contacts.


• Strong verbal and written communication skills.


• Excellent organizational skills, attention to detail, and the ability to manage multiple tasks effectively.


• Ability to maintain confidentiality and follow established security procedures.


• Ability to work on-site in Chesapeake, VA, Monday through Friday, for an eight-hour workday.


• Ability to maintain a professional appearance and adhere to business-casual dress standards.

Preferred Qualifications

• Active Secret security clearance.


• Previous experience supporting a secure facility or working in a government contracting environment.


• Familiarity with visitor management, access control, and general office security procedures.

The anticipated salary range for this role is $55,000 to $60,000 annually. The anticipated salary range for this position is provided in accordance with applicable pay transparency laws. The final starting salary will be determined based on a variety of job-related factors, including the selected candidate's qualifications, skills, relevant experience, education, certifications, and work location (where applicable), as well as internal equity and market considerations.

We use E-Verify to confirm the identity and employment eligibility of all new hires.