Administrative Professional

About the Role

OMNI Consulting Solutions is hiring an Administrative Support Specialist to provide high-level office, calendar, travel, records, and task-management support in a fast-paced on-site environment in Colorado Springs. This role is a strong fit for a detail-oriented professional who thrives on keeping leaders organized, deadlines on track, and administrative processes running smoothly.

Responsibilities

• Manage leadership calendars, meeting schedules, conference rooms, and office business rhythms.
• Prepare correspondence, reports, briefing materials, and staff slides.
• Coordinate meetings, maintain supporting materials, and track follow-up actions.
• Monitor organizational email and task-management systems.
• Distribute assignments, consolidate responses, track suspense dates, and coordinate timely completion.
• Review and edit staff packages and obtain Government approval before submission.
• Track military and civilian personnel actions, performance reports, feedback, promotions, awards, decorations, and training requirements.
• Maintain recall rosters and support employee in-processing and out-processing.
• Assist the Government timekeeper with employee records and database maintenance in the Automated Time Attendance and Production System (ATAAPS).
• Perform Records Custodian duties, maintain file plans in the Air Force Records Information Management System (AFRIMS), coordinate with the Functional Area Records Manager, and support correction of records-management discrepancies.
• Perform Defense Travel System (DTS) support, including travel arrangements, itineraries, orders, authorizations, vouchers, traveler profiles, and Government Travel Card assistance.
• Research applicable travel guidance and communicate policy changes.
• Report DTS system issues to the Organizational Defense Travel Administrator within one hour, respond to Government travel requests within 24 hours, and reconcile DTS with related database interfaces monthly.
• Participate in Government-directed organizational support meetings, estimated at one one-hour meeting weekly.

Required Qualifications

• 3+ years of relevant experience.
• Active Secret clearance.
• Experience with meeting coordination.
• Experience with calendar coordination.
• Experience providing front office support.
• Experience supporting the Defense Travel System.
• Experience with document management.
• Experience with records management.
• Experience preparing briefing materials.
• Experience with data entry.
• Ability to work on-site in Peterson AFB, Colorado Springs, CO.

Preferred Qualifications

• Administrative support experience within a federal defense organization.
• Hands-on experience with DTS, ATAAPS, AFRIMS, and Government task-management systems.
• Familiarity with military and civilian personnel actions, Government travel regulations, and travel-card administration.

OMNI Consulting Solutions, LLC is an Equal Opportunity Employer.