Data Entry Specialist

Here at Global- a 1st Flagship Company (www.globalfirstflagship.com), a woman-owned small business, we believe in Individual Accountability, Growth, Integrity, and Respect. We are a leader in Marine Support Services and Emergency Management. Serving as the Department of Navy's trusted Prime Contractor since 1964, we embark on a thrilling mission, managing, operating, and maintaining the U.S. Navy Inactive Ship fleet across diverse locations, including Norfolk, Philadelphia, Bremerton, California, and Hawaii. The journey begins here, and we invite you to set sail with us and make a real impact in our dynamic and innovative work environment!

Buckle up for an adrenaline-fueled journey on military vessels such as destroyers, aircraft carriers, and an array of other awe-inspiring Navy vessels! Your golden opportunity for an exhilarating career is knocking - are you ready to answer the call?

Buckle up for an adrenaline-fueled journey on military vessels such as destroyers, aircraft carriers, and an array of other awe-inspiring Navy vessels! Your golden opportunity for an exhilarating career is knocking - are you ready to answer the call? The journey begins here - with Global- a 1st Flagship Company, where we are currently looking for an Administrative Assistant to join our team.

Location: Philadelphia, PA

What You'll Be Doing:

The Administrative Assistant provides clerical and administrative support to the HR Administrator and Department Managers. This role includes handling confidential documents, assisting with HR processes, maintaining employee records, and ensuring compliance with company policies.

• Confidential Document Management - Maintain and securely file personnel and other confidential documents.


• Employee Records Management - Organize and update employee records in accordance with company policies and legal requirements.


• Technical Proficiency - Utilize Teams, Microsoft Word, Office, PowerPoint, and Excel to complete administrative tasks efficiently.


• Recruitment Support - Prepare interview materials, employee identification documents, and other necessary paperwork.


• Onboarding & Promotions - Assist with onboarding new hires and processing promotions by preparing new hire packets, offer letters, promotion letters, and making copies of necessary identification documents.


• Benefits Administration - Support the open enrollment process, ensuring all employees receive enrollment forms and benefit materials. Answer employee inquiries regarding benefits plans.


• Compliance Support - Ensure adherence to HR policies, company procedures, and legal regulations.


• Communication - Respond to employee inquiries and relay information between employees and management.


• Administrative Tasks - File documents, manage calendars, coordinate meetings, and assist with general office operations.


• All other administrative tasks assigned within scope of position.

What You'll Need to Succeed:

Minimum Qualifications

• High school diploma or equivalent.


• Two years of administrative or clerical support experience.


• Proficiency in Microsoft Office (Word, Excel, Outlook, and Teams), data entry, and electronic file management.


• Strong communication, organization, and attention to detail, with the ability to manage multiple priorities.


• Ability to maintain confidentiality and demonstrate professionalism.

Preferred Qualifications

• Associates Degree or some related college coursework


• Two years of HR support experience, including onboarding, personnel records, or scheduling.


• Experience in government contracting, military, or industrial environments, or supporting a unionized workforce.

Benefit Highlights Include:

• Comprehensive Medical (Blue Shield PPO), Dental, and Vision Insurance


• 11 Paid Holidays Per Year


• 17 Days PTO/Sick Time Per Year


• Matching 401K (50% Match up to 8%)


• Employer Paid Life Insurance


• Tuition Reimbursement


• Employee Assistance Plan (EAP)


• Pet Insurance

Global- a 1st Flagship Company is an E-Verify and is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, gender expression, age, status as a protected veteran, or status as a qualified individual with disability.

 

As a federal contractor all employment offers are contingent on passing a pre-employment background check and drug screen.