Procurement Specialist

POSITION OVERVIEW AND PRIMARY DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS):

This is a remote position, and does not require the qualified candidate to be located in VA.

The Procurement Specialist (PS) will own and manage the end-to-end procurement process and in compliance with Alutiiq Information Management (AIM) corporate procurement policies and procedures, IMAP contract guidelines, the Federal Acquisition Regulation (FAR), the Foreign Affairs Manual (FAM), and Department of State (DSSR) guidance. The Procurement Specialist general job function is to ensure that all procurements done on behalf of IMAP are done fairly, within policy, and to help support review of terms and conditions, pricing, Buy America complainant, and vendor review based on price, quality, reliability, availability, and technical support. In addition, the PS will help support contracting appropriate products and services using the most cost-effective procurement and shipping methods to ensure the program operates within budget and timeline constraints. Key roles and responsibilities for IMAP include (but are not limited to): 

• Comply with Alutiiq procurement procedures and FAR standards for an approved purchasing system.


• Own and manage the end-to-end procurement process and procurement compliance for the purchases they support.


• Serve as the main POC for discipline specific IMAP Procurement reporting to include but not limited to: SLA compliance, cost savings, monthly discipline spend, and other AHOC reporting as required


• Apply standardized procurement and sourcing strategies in accordance with the Federal Acquisition Regulation (FAR)


• Identify cost-effective suppliers and establish procurement partnerships


• Negotiate with external vendors to secure favorable terms


• Process orders for necessary goods and services to fulfill requisitions in accordance with local policies


• Coordinate with key stakeholders and subject matter experts to clarify service requirements and equipment specifications


• Provide order confirmation and tracking information for inbound shipments to logistics team members and assist in coordinating returns of incorrect or damaged merchandise


• Maintain current, accessible documentation and records, including orders, costs, receipts, and vendor correspondence


• Track and maintain accountability for procurement requisitions, including micro-purchases and corporate purchase packages


• Produce CPSR compliant procurement packages


• Document all procurement activity in management systems and databases for review


• Reconciliation and auditing of P-card purchases


• Perform other duties as assigned

Deliverables include but are not limited to:

• CPSR-Compliant Procurement Packages


• End-to-End Procurement Execution


• Procurement Compliance Records


• Procurement Performance Reports


• Supplier Sourcing and Negotiation Results


• Procurement Tracking and System Updates


• P-Card Reconciliation and Audit Documentation

REQUIRED QUALIFICATIONS AND EXPERIENCE:

• High school diploma with a minimum of 3-5 years of professional experience in a corporate/government setting focused on Finance, Contracts, Business or similar; or


• Associate's degree or above in Finance, Contracts, Business, or similar degree with a minimum of 2-4 years of professional experience in a corporate/government setting focused on Finance, Contracts, Business, or similar


• Understanding of and/or practice of government procurement


• Strong interpersonal skills and familiarity operating in customer-oriented environments


• Ability to obtain and maintain a Secret Clearance, at minimum

Preferred Skills: 

• Work experience in corporate procurement or government procurement a plus


• Ability to work under tight deadlines and fast turnarounds


• Strong experience with Microsoft Office Suite


• Excellent oral and written communication skills


• Excellent organizational, data and records management skills


• Strong multi-tasking abilities


• Aptitude in decision-making, and working with numbers as well as reporting


• Highly proficient and well-rounded knowledge of government procurement regulations