Job Requirements
Chantilly, VA
Intel Agency (NSA, CIA, FBI, etc) Full Scope Polygraph
Early Career (2+ yrs experience)
Salary not specified
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Job Description
Opportunity via QSSHire | Talent-as-a-Service Recruiting
Role: Program Management & Executive Support Specialist
Location: Chantilly, VA
Clearance: TS/SCI with Full Scope Polygraph
Rate: Open
________________________________________
Are You an IT Program Manager Ready to Lead Mission-Critical Technology Projects?
QSSHire is seeking a Program Management Integrator & Executive Support Specialist to provide comprehensive administrative and program management support to the program office and client leadership.
This position will support day-to-day program operations, executive scheduling, program documentation, milestone tracking, risk management, and leadership reporting. The specialist will coordinate with internal and external stakeholders to ensure program activities, reviews, and deliverables are organized, accurate, and completed on schedule. The role also includes supporting program management tools, including Jira and Confluence, to maintain documentation and facilitate operational efficiency.________________________________________
In This Role, You’ll:
• Manage executive scheduling for client leadership, including calendar deconfliction, meeting prioritization, and coordination across teams.
• Coordinate conference room scheduling for the program office and ensure readiness for meetings and events.
• Support onboarding and offboarding activities for staff and contractors.
• Process office supply orders and maintain inventory.
• Prepare professional meeting materials, documentation, and summaries for leadership audiences.
• Lead the preparation of monthly Program Management Review (PMR) materials by coordinating submissions, reviewing inputs, integrating content, and ensuring quality before delivery to the Contractor Program Manager and client.
• Maintain and update program risk logs to support risk management activities.
• Maintain the program schedule roadmap graphic for Initial Operating Capability (IOC).
• Track and monitor program milestones, dependencies, and overall progress.
• Maintain program decision logs to ensure documentation and traceability of leadership decisions.
• Coordinate and compile monthly program accomplishments for distribution.
• Maintain organized and accessible program documentation repositories.
• Support Jira and Confluence space administration through access updates, basic structural revisions, and routine organizational tasks.
• Assist the ET team with documentation and tool-related requests.
• Coordinate with internal stakeholders and external contributors to support program reviews, documentation, and administrative activities.
________________________________________
You’ll Succeed Here If You Have:
• 3–5 years of experience in project management, program management, or business operations.
• Bachelor's degree in Business Administration, Project Management, or a related field
• Experience providing administrative support to senior leadership.
• Strong organizational, coordination, and communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency with Microsoft Office Suite, including producing executive-quality presentations, reports, and supporting documents.
• Familiarity with Jira and Confluence or the ability to quickly learn these platforms.
• Ability to support routine Jira and Confluence updates, permissions management, and user assistance without serving as the primary tool administrator.
• Experience or ability to maintain organized documentation repositories and ensure accessibility of program materials.
• Ability to support program tracking activities, including risk logs, decision logs, milestone trackers, and schedule graphics.
• Strong attention to detail when preparing documentation, program review materials, and tracking information.
• Ability to prepare clear, concise, and professional written materials for leadership.
• Ability to coordinate effectively with internal stakeholders and external contributors.
• Ability to handle administrative responsibilities with discretion, confidentiality, and professionalism.
• Ability to independently manage recurring program tasks, scheduling requirements, and deliverables.
________________________________________
Desired Skills:
• Familiarity with Agile delivery methodologies.
• Experience supporting executive reporting or enterprise-level program reviews.
________________________________________
Desired Certifications:
• Certified Associate in Project Management (CAPM).
• Knowledge Management certificate
________________________________________
Why QSSHire?
As a modern Talent-as-a-Service recruiting partner, QSSHire connects exceptional professionals with impactful opportunities supporting mission-critical programs. We focus on aligning specialized expertise with meaningful work while providing transparency, flexibility, and long-term career growth.
Role: Program Management & Executive Support Specialist
Location: Chantilly, VA
Clearance: TS/SCI with Full Scope Polygraph
Rate: Open
________________________________________
Are You an IT Program Manager Ready to Lead Mission-Critical Technology Projects?
QSSHire is seeking a Program Management Integrator & Executive Support Specialist to provide comprehensive administrative and program management support to the program office and client leadership.
This position will support day-to-day program operations, executive scheduling, program documentation, milestone tracking, risk management, and leadership reporting. The specialist will coordinate with internal and external stakeholders to ensure program activities, reviews, and deliverables are organized, accurate, and completed on schedule. The role also includes supporting program management tools, including Jira and Confluence, to maintain documentation and facilitate operational efficiency.________________________________________
In This Role, You’ll:
• Manage executive scheduling for client leadership, including calendar deconfliction, meeting prioritization, and coordination across teams.
• Coordinate conference room scheduling for the program office and ensure readiness for meetings and events.
• Support onboarding and offboarding activities for staff and contractors.
• Process office supply orders and maintain inventory.
• Prepare professional meeting materials, documentation, and summaries for leadership audiences.
• Lead the preparation of monthly Program Management Review (PMR) materials by coordinating submissions, reviewing inputs, integrating content, and ensuring quality before delivery to the Contractor Program Manager and client.
• Maintain and update program risk logs to support risk management activities.
• Maintain the program schedule roadmap graphic for Initial Operating Capability (IOC).
• Track and monitor program milestones, dependencies, and overall progress.
• Maintain program decision logs to ensure documentation and traceability of leadership decisions.
• Coordinate and compile monthly program accomplishments for distribution.
• Maintain organized and accessible program documentation repositories.
• Support Jira and Confluence space administration through access updates, basic structural revisions, and routine organizational tasks.
• Assist the ET team with documentation and tool-related requests.
• Coordinate with internal stakeholders and external contributors to support program reviews, documentation, and administrative activities.
________________________________________
You’ll Succeed Here If You Have:
• 3–5 years of experience in project management, program management, or business operations.
• Bachelor's degree in Business Administration, Project Management, or a related field
• Experience providing administrative support to senior leadership.
• Strong organizational, coordination, and communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency with Microsoft Office Suite, including producing executive-quality presentations, reports, and supporting documents.
• Familiarity with Jira and Confluence or the ability to quickly learn these platforms.
• Ability to support routine Jira and Confluence updates, permissions management, and user assistance without serving as the primary tool administrator.
• Experience or ability to maintain organized documentation repositories and ensure accessibility of program materials.
• Ability to support program tracking activities, including risk logs, decision logs, milestone trackers, and schedule graphics.
• Strong attention to detail when preparing documentation, program review materials, and tracking information.
• Ability to prepare clear, concise, and professional written materials for leadership.
• Ability to coordinate effectively with internal stakeholders and external contributors.
• Ability to handle administrative responsibilities with discretion, confidentiality, and professionalism.
• Ability to independently manage recurring program tasks, scheduling requirements, and deliverables.
________________________________________
Desired Skills:
• Familiarity with Agile delivery methodologies.
• Experience supporting executive reporting or enterprise-level program reviews.
________________________________________
Desired Certifications:
• Certified Associate in Project Management (CAPM).
• Knowledge Management certificate
________________________________________
Why QSSHire?
As a modern Talent-as-a-Service recruiting partner, QSSHire connects exceptional professionals with impactful opportunities supporting mission-critical programs. We focus on aligning specialized expertise with meaningful work while providing transparency, flexibility, and long-term career growth.
group id: 91142086
