Program Administrative Specialist

Job Description

Overview

Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $4.5B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism.

The F‑16 Program Administrative Specialist is a critical on‑site support role located at Balad Air Base, Iraq, responsible for ensuring smooth day‑to‑day program operations. This individual provides direct administrative, coordination, and documentation support to the Program Manager (PM) and Deputy Program Manager (DPM), manages visa and mobility processing for deployed personnel, and assists with basic HR‑related tasks to maintain compliance and readiness across the team.

The role requires exceptional organization, discretion, cultural awareness, and the ability to operate effectively in a fast‑paced OCONUS environment.This position also supports personnel adminstrative activities, employee entitlement administration, workforce data reconciliation, and recurring entitlement reporting for F-16 CLS personnel.

Responsibilities

• Program office administration - Manage daily office operations including scheduling, correspondence, document control, meeting coordination, and maintaining program records.
• Visa and mobility processing - Coordinate Iraq visa applications, renewals, and tracking for all incoming and current personnel; liaise with mobility, HR, and host‑nation authorities to ensure timely processing.
• PM/DPM support - Prepare reports, consolidate data, track action items, and assist with program communications.
• Local coordination - Interface with base services, local national support staff, and host‑nation offices for administrative needs.
• Compliance documentation - Maintain accurate records for audits, inspections, and contract compliance requirements.
• Logistics and travel coordination - Assist with travel requests, itineraries, and movement tracking for personnel entering or exiting theater.
• Supply and office management - Manage office supplies, equipment requests, and workspace organization.
• Reconcile employee IDs, badge numbers, and employment status with the CDRL Employee List.
• Calculate and track travel allowances, retention payments, and EOSG dates and amounts.
• Process uniform reimbursements.
• Submit monthly entitlement reports to Finance and the HRBP.
• Escalate entitlement disputes, exception requests, employment status changes, policy updates, and Employee Relations matters to the HRBP.

Qualifications

• Completed High School Diploma (Associates Degree or Bachelors Degree Preferred).
• 3+ years, Administrative experience in a professional or government‑contract environment.
• Strong proficiency in Microsoft Office, document management, and communication tools.
• Ability to work independently in an OCONUS environment with shifting priorities.
• Strong interpersonal skills and professionalism when interacting with U.S. personnel, host‑nation staff, and leadership.
• Experience supporting HR, mobility, or visa processing workflows is highly preferred.
• Must be able to obtain and maintain all deployment‑related requirements for Iraq.
• Must possess or be able to obtain a secret clearance.

Preferred Qualifications:

• Defense contracting experience or prior support to aviation/maintenance programs.
• Familiarity with CENTCOM deployment processes, medical requirements, and country‑specific documentation.
• Prior overseas or expeditionary assignment experience.

What We Bring:

At V2X we strive to be market competitive in our total reward offerings.

Employee benefits include the following:

• Healthcare coverage
• Life insurance, AD&D, and disability benefits
• Retirement plan
• Wellness programs
• Paid time off, including holidays and leave of absences
• Eligible Tuition Reimbursement
• Learning and Development resources
• Employee assistance resources

Pay and benefits are subject to change at any time and may be modified at the discretion of the company, consistent with the terms of any applicable compensation or benefit plans.

At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.