Lead Administrative Program Specialist

Duties

As a Lead Administrative Program Specialist at the GS-0301-13 some of your typical work assignments may include:

• The Lead Administrative Program Specialist performs a variety of leadership, administrative, and analytical duties in support of the Defense Security Cooperation University (DSCU).
• The responsibilities include, leading a team by communicating strategic goals, distributing workload, and coaching members on problem-solving and work methods.
• Monitor team progress, arrange training, and represent the team's interests to management.
• Develop, administrative policies and procedures for over 300 employees across four university campuses.
• Serves as a primary point of contact for coordinating policies with other DSCA offices and external agencies and acts as a subject matter expert on processing action memos and correspondence.
• Manage several operations-wide administrative support programs.
• Assess policies, providing technical advice, and using various information systems like CATMS and DTS.
• Responsible for managing incoming taskers, ensuring timely completion, and training personnel on these systems.
• Provide advise to DSCU staff, faculty, and external leaders on procedures and processes related to organizational change, administration, logistics, and information technology.
• Provide training to staff on policy application and advising leadership on necessary policy updates.
• Acts as a senior administrative specialist and team leader responsible for policy, program management, and advisory functions to ensure the effective operation of the university.

Requirements

Conditions of employment

• Must be a U.S. citizen
• Males born after 12-31-59 must be registered for Selective Service
• Resume and supporting documents (See How To Apply)
• Suitable for Federal employment, determined by a background investigation
• May be required to successfully complete a probationary period
• Work Schedule: Full Time
• Overtime: Occasionally
• Tour of Duty: Flexible
• Recruitment/Relocation Incentives: MAY be authorized
• Fair Labor Standards Act (FLSA): Exempt
• Financial Disclosure: Required
• Telework Eligibility: This position is telework eligible

Qualifications

You may qualify at the GS-13, if you fulfill the following qualifications:

A. One year of specialized experience equivalent to the GS-12 grade level in the Federal service:

• Drafts, reviews, and edits emails, correspondence, and various documents for accuracy, completeness , conflicting information, and tone for DSCU leadership
• Develops new or modified guidelines, work processes, and operations in order to
  improve the effectiveness, efficiency, or timeliness of work processes and information dissemination
• Prepares various recurring and special administrative reports on operations and provides guidance to DSCU leadership and employees on current policy and procedures
• Provides guidance, assistance, and training to faculty and staff on the application of DSCU policies and procedures and how they apply to DoD, and DSCA policies and procedures for implementation.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Additional Position Information:
Incumbent must attain DoD Security Cooperation Workforce (SCW) Certification and complete related continuous learning requirements in accordance with the National Defense Authorization Act (NDAA) 2017, Title 10 United States Code, Section 384, and Security Cooperation Workforce Certification Program 2.0 requirements. Incumbent must complete DoD SCW Basic-level certification courses within one year. Requirements for Proficiency Level 1 - At least 1 year of successful SC work experience with a performance appraisal rating of 3 or better. Incumbent must complete DoD SCW Foundational level certification requirements within one year of entering the SC position. In addition, 40 hours of continuing education (CUE) every two years.

Incumbent is required to submit a Financial Disclosure Statement, OGE-450, (5CFR Part 2634, Subpart I USOGE, 6/08). Executive Branch Personnel Confidential Financial Disclosure Report upon entering the position and annually, in accordance with DoD Directive 5500-7-R, Joint Ethics Regulation, dated 23 March 2006.

Education

Substitution of education may not be used in lieu of specialized experience for this grade level.

Additional information

Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, the veteran must be a preference eligible or a veteran separated after 3 years or more of continuous active service performed under honorable conditions.

Interagency Career Transition Assistance Programs: This program applies to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet ICTAP eligibility criteria; 2) be rated well-qualified for the position; Well qualified is defined as possessing the type and quality of experience that exceeds the positions minimum qualifications. and 3) submit the appropriate documentation to support your ICTAP eligibility. For more information: .

Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements:

Males born after 12-31-59 must be registered or exempt from Selective Service (see )

The selecting official may choose to conduct interviews, and once the selection is made, you will receive a notification of the decision.
NOTE: Declining to be interviewed or failure to report for a scheduled interview will be considered as a declination for further consideration for employment against this vacancy.

Selective Service Requirement: Please visit for more information.

For more information, please visit

Re-employed Annuitant: This position Does not meet criteria for re-employed annuitant. The DoD criteria for hiring Re-employed Annuitants can be found at:

This position is subject to an initial drug screening, and random testing thereafter. A negative drug test result must be received by HR within 30 calendar days after the EOD (i.e., start date). The selectee's inability successfully pass; or refusal to conduct the test may result in: 1) the tentative or FJO being withdrawn during the recruitment process; or 2) subsequently being removed from Federal service for failure to meet a condition of employment.
You may be required to sign a "Drug Test Statement of Understanding" if you are selected for this position.

As required by 5 C.F.R. § 302.106., DLA will provide Section 508 conformant ICT to employees with disabilities. All ICT interfaces with the public related to vacancy announcements and career transition opportunities must conform to the applicable requirements in the current ICT Standards and Guidelines (36 C.F.R. § 1194).

Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level).