Job Requirements
San Diego, CA
Secret Polygraph Unspecified
Career Level not specified
Salary not specified
Join Premium to unlock estimated salaries 
Job Description
PDS Defense, Inc. is seeking an Administrative Assistant 3, in San Diego, CA. Job ID#226677
Pay Rate: $40 - $45/hr
Job Description:
This role provides centralized administrative support for both the organization's PrOP SharePoint site and training system across multiple sites. The administrator will manage PrOP document lifecycles, track and follow up on approvals, and facilitate meetings when approvals are delayed to drive timely closure. They will serve as a primary point of contact for PrOP-related questions and prepare basic status updates on approvals and document changes. In the training system, the administrator will upload OJT and other training materials, run standard and ad hoc training reports, and support site and functional leadership with training data and compliance reporting. The role also includes creating simple job aids, supporting audits by pulling required documentation, and identifying opportunities to improve administrative workflows.
Basic Qualifications for Administrative Assistant 3
High school diploma or equivalent.
4 years of experience in administrative support, project coordination, or similar role.
Working knowledge of SharePoint (creating/updating sites, libraries, folders, and permissions).
Strong organizational skills with demonstrated ability to track actions, follow up with multiple stakeholders, and meet deadlines.
Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and comfort working in web-based systems.
Effective written and verbal communication skills, including professional email and meeting facilitation.
High attention to detail and accuracy in managing documents, records, and reports.
Preferred Qualifications for Administrative Assistant 3
Experience administering PrOP or other formal procedure/document control systems.
Prior hands-on experience with training management software (LX) or similar learning management / training administration systems.
Experience supporting training programs, compliance tracking, or audit preparation activities.
Familiarity with basic reporting and data analysis in Excel (filters, pivot tables, charts).
Demonstrated ability to work with cross-functional teams and leadership to drive timely approvals and decisions.
Experience creating job aids, quick-reference guides, or user instructions for systems and processes.
Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.
Military connected talent encouraged to apply.
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit http://www.tadpgs.com/candidate-privacy/ or https://pdsdefense.com/candidate-privacy/
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
Pay Rate: $40 - $45/hr
Job Description:
This role provides centralized administrative support for both the organization's PrOP SharePoint site and training system across multiple sites. The administrator will manage PrOP document lifecycles, track and follow up on approvals, and facilitate meetings when approvals are delayed to drive timely closure. They will serve as a primary point of contact for PrOP-related questions and prepare basic status updates on approvals and document changes. In the training system, the administrator will upload OJT and other training materials, run standard and ad hoc training reports, and support site and functional leadership with training data and compliance reporting. The role also includes creating simple job aids, supporting audits by pulling required documentation, and identifying opportunities to improve administrative workflows.
Basic Qualifications for Administrative Assistant 3
High school diploma or equivalent.
4 years of experience in administrative support, project coordination, or similar role.
Working knowledge of SharePoint (creating/updating sites, libraries, folders, and permissions).
Strong organizational skills with demonstrated ability to track actions, follow up with multiple stakeholders, and meet deadlines.
Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and comfort working in web-based systems.
Effective written and verbal communication skills, including professional email and meeting facilitation.
High attention to detail and accuracy in managing documents, records, and reports.
Preferred Qualifications for Administrative Assistant 3
Experience administering PrOP or other formal procedure/document control systems.
Prior hands-on experience with training management software (LX) or similar learning management / training administration systems.
Experience supporting training programs, compliance tracking, or audit preparation activities.
Familiarity with basic reporting and data analysis in Excel (filters, pivot tables, charts).
Demonstrated ability to work with cross-functional teams and leadership to drive timely approvals and decisions.
Experience creating job aids, quick-reference guides, or user instructions for systems and processes.
Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.
Military connected talent encouraged to apply.
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit http://www.tadpgs.com/candidate-privacy/ or https://pdsdefense.com/candidate-privacy/
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
group id: 9117PDSD