Administrative Officer - WY

Description

The Administrative Officer supports the operational efficiency of security services in a high-value data center environment in Cheyenne, Wyoming. This role coordinates compliance records, personnel administration, training documentation, reporting, inventory, and communication between on-site teams and the corporate office. The position helps maintain accurate, responsive administrative processes in a mission-critical facility with heightened security protocols. Regular availability during evenings, weekends, and after-hours is required.

Key Responsibilities

• Maintain accurate incident reports, visitor logs, shift schedules, audit documentation, and other security operations records.
• Coordinate administrative support for security personnel onboarding, scheduling, leave, attendance, and disciplinary tracking.
• Ensure records and administrative processes align with applicable data center security standards and company policies.
• Serve as the primary point of contact for administrative inquiries related to site security operations.
• Manage communication between on-site teams, site supervisors, Human Resources, and the corporate office.
• Update security management systems and reporting tools, and prepare weekly and monthly performance reports for management.
• Organize and document required training, site-specific procedures, emergency protocols, refresher training, and compliance retraining.
• Monitor certification renewal dates, including CPR/First Aid, fire safety, and defensive tactics, as applicable.
• Track supplies, uniforms, and security equipment inventory, and coordinate vendor restocking and repairs.
• Collaborate with site supervisors to identify skill gaps and recommend appropriate training resources.