EXECUTIVE ADMINISTRATIVE SUPPORT SPECIALIST

Duties

Performs executive, administrative, and analytical support services for the A5/A8 directorate and senior staffs.

Provides Protocol support for the directorate and serves as the principal trip specialist for the Director and senior staff by performing a wide variety of travel advisory support functions.

Acts as the single focal point for all official travel by the Director and Two Deputy Directors, Strategy, Plans, Requirements, and Programs, Air Mobility Command.

Manages Directorate resources for executive administrative support, services and activities.

Independently plans and performs complex administrative support duties requiring different approaches and methods from one assignment to another.

Requirements

Conditions of employment

• U.S. Citizenship Required
• Males must be registered for Selective Service, see www.sss.gov
• A secret security clearance may be required
• May occasionally require travel away from the normal duty station
• This position is subject to provisions of the DoD Priority Placement Program
• Employee may be required to work other than normal duty hours, to include evenings, weekends and/or holidays
• Shift work and emergency overtime may be required
• Disclosure of Political Appointee
• The type of position competitive, if you are selected for, you will be required to serve a 1-year probationary period OR 2-year trial period.
• Upon completion of your probationary/trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Administrative and Management Position GS-0301-09

SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-07, or equivalent in other pay systems. Examples of specialized experience includes; Applying in-depth knowledge of administrative concepts, principles, and practices sufficient to perform independently such as eliminating conflict and duplication in extensive office procedures; determining when new procedures are needed; systematically studying and evaluating new policies, methodologies; and procedures and recommending acceptance or rejection of their use; Identifying, analyzing and recommending solutions to problems in administrative procedures, work processes, and workload distribution,; Providing comprehensive knowledge of administrative management guidance, civilian and military protocol, military services regulations and standards of conduct; Analyzing and measuring effectiveness of the programs within organization to develop and implement efficient and effective administrative policies and procedures using qualitative and quantitative techniques; Demonstrating skill in all aspects of written and oral communications, knowledge of various office automation software programs, tools and techniques to support office operations and produce variety of documents such as letters, reports, spreadsheets, databases, and graphs, etc.

OR

EDUCATION: Must have a master's degree or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B or J.D. in a field which demonstrates the knowledge, skills, and abilities necessary to perform the work of the position. NOTE: Must submit copies of your college transcripts.

OR

COMBINATION OF EXPERIENCE AND EDUCATION: A combination of education and experience can be used to qualify. Must submit copies of your college transcripts.

FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-07 level is required to meet the time-in-grade requirements for the GS-09 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

Knowledge and skill in researching, analyzing, evaluating a variety of DoD and AMC executive administrative and information support guidelines and policies, and resolving problems and issues quickly and accurately to support the directorate's program effectiveness and organizational productivity; gather and assemble facts; draw conclusions; devise appropriate solutions to problems, independently prepare a variety of documents and correspondence.

Knowledge and general understanding of the Air Mobility Command (AMC) and the Department of Defense (DOD), Joint Staff, other Services, Major Commands, and military and civilian traditions, customs, travel requirements and goals to interact with management officials within internal and external organizations to successfully apply military protocol, etiquette manuals and guides, USAF and Command policies, regulations, agency policy, practices and procedures to organize and oversee protocol events.

Knowledge of, and ability to successfully apply standard protocol courtesies to be accorded to distinguished visitors primarily from the United States and within the Department of Defense to establish and maintain a harmonious working relationship with all levels of management and staff members within and outside of the directorate, to include senior military and civilian leaders at higher echelons, foreign and civilian dignitaries, and individuals in local and other government agencies.

Knowledge of various computer information systems, tools, and techniques to support office operations and produce a variety of correspondence and documents; ability to interpret existing regulatory guidelines and develop directorate guidelines, instructions, supplements and/or procedures to independently plan individual workload to meet deadlines and coordinate event support requirements with a variety of organizations utilizing office automation software such as Word, Excel, and PowerPoint.

Ability to effectively communicate both orally and in writing, manage and/or resolve complex issues and maintain good working relationships.

Practical knowledge of pertinent budgeting and accounting practices and procedures to project, monitor, and document collection and expenditure of funds.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

IF USING EDUCATION TO QUALIFY: If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcriptswith the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click to check accreditation.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Additional information

Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click . To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location.

Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click for more information.

120-Day Register: This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur.

Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected, and placed at the highest grade for which they applied. You must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP. Click to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist.

Priority Placement Program (PPP) Applicant Eligible: PPP Applicants, if determined well qualified and selected, will be placed at the at the full performance level. You must include the applicable completed copy of the PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP Applicant. Click to obtain/download a copy of the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your claimed preference). To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this vacancy announcement.

Direct Deposit: All federal employees are required to have direct deposit.

is available to a Federal employee hired on/after 5 Nov 2016, who is a veteran with a service-connected disability rating of 30% or more. For more information, click .

If you have questions regarding this announcement and have hearing or speech difficulties click .