Job Requirements
Wash, DC
Secret Polygraph not specified
Early Career (2+ yrs experience)
$73,000 - $83,000
Job Description
As an Office Manager with JCTM, you will support a specified branch within SPHQ by facilitating operational workflows, preparing Executive Core Qualifications (ECQs), and coordinating mission-focused tasks. You will be instrumental in enabling executive decision-making by managing correspondence, records, security access, and classified meetings with precision and confidentiality.
Key Responsibilities:
• Provide full-spectrum administrative and records management support in compliance with Navy and SSP documentation protocols.
• Make travel arrangements via the Defense Travel System (DTS), and complete associated Navy-mandated training (SMARTS, SEAS).
• Maintain branch records and file documentation in accordance with SECNAV directives.
• Organize, schedule, and coordinate secure meetings, conferences, and VTCs, including developing agendas and tracking action items.
• Manage appointment calendars, prioritize executive schedules, and adjust as mission requirements evolve.
• Compose and edit technical correspondence, reports, and presentations from multiple data sources.
• Support cybersecurity and information assurance compliance by coordinating with security protocols, including processing visit requests in DISS.
• Perform security escort duties where a Final Security Clearance is held.
• Assist with procurement of office supplies, maintenance of rosters, and day-to-day logistical needs.
• Promote cross-branch alignment by sharing information and reinforcing organizational cohesion.
• Serve as a key point of contact for resolving office challenges, providing independent judgment and decision-making.
You Have
○ Active Secret Security Clearance.
○ Associate’s Degree (Bachelor’s preferred) or equivalent experience.
○ 4+ years of administrative experience.
○ Prior experience supporting executive personnel.
○ Strong skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
○ Experience with Defense Travel System (DTS) and Navy Correspondence Manual.
○ Ability to work under strict deadlines with independent judgment and initiative.
Nice to Haves
• Knowledge of Navy and DoD policies, records management, and government correspondence.
• Prior work with Strategic Systems Programs (SSP) or similar DoD agencies.
Key Responsibilities:
• Provide full-spectrum administrative and records management support in compliance with Navy and SSP documentation protocols.
• Make travel arrangements via the Defense Travel System (DTS), and complete associated Navy-mandated training (SMARTS, SEAS).
• Maintain branch records and file documentation in accordance with SECNAV directives.
• Organize, schedule, and coordinate secure meetings, conferences, and VTCs, including developing agendas and tracking action items.
• Manage appointment calendars, prioritize executive schedules, and adjust as mission requirements evolve.
• Compose and edit technical correspondence, reports, and presentations from multiple data sources.
• Support cybersecurity and information assurance compliance by coordinating with security protocols, including processing visit requests in DISS.
• Perform security escort duties where a Final Security Clearance is held.
• Assist with procurement of office supplies, maintenance of rosters, and day-to-day logistical needs.
• Promote cross-branch alignment by sharing information and reinforcing organizational cohesion.
• Serve as a key point of contact for resolving office challenges, providing independent judgment and decision-making.
You Have
○ Active Secret Security Clearance.
○ Associate’s Degree (Bachelor’s preferred) or equivalent experience.
○ 4+ years of administrative experience.
○ Prior experience supporting executive personnel.
○ Strong skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
○ Experience with Defense Travel System (DTS) and Navy Correspondence Manual.
○ Ability to work under strict deadlines with independent judgment and initiative.
Nice to Haves
• Knowledge of Navy and DoD policies, records management, and government correspondence.
• Prior work with Strategic Systems Programs (SSP) or similar DoD agencies.
group id: 91091536