Job Requirements
Austin, TX
Clearance Unspecified Polygraph not specified
Career Level not specified
Salary not specified
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Job Description
Position Summary
Prometheus Security Group is seeking a highly organized and detail-oriented Sales & Operations Administrator to provide administrative support to the Sales and Operations teams.
This position supports the flow of business from sales order processing through project execution, including sales order packages, routine quoting, operational and project administration, reporting, GSA contract administration, and document management. The ideal candidate is highly organized, customer-oriented, able to manage multiple priorities, and comfortable working across departments in a fast-paced environment.
Primary Responsibilities
Provide administrative support to Sales and Operations, with primary emphasis on Operations and project execution.
Prepare, process, and maintain sales order packages and supporting documentation for handoff to Operations.
Prepare routine inside sales quotes and assist with sales and proposal documentation as needed.
Provide administrative and project coordination support to Project Managers, including documentation, tracking, scheduling, and follow-up.
Generate and maintain sales, operational, project, and management reports.
Serve as a GSA contract administrator and maintain related contract documentation and administrative requirements.
Maintain CRM, quoting, sales order, project, and other business records and document repositories.
Coordinate information and documentation between Sales, Operations, Project Management, Engineering, Contracts, and Finance.
Communicate with customers as needed to support sales order processing, project coordination, and routine business requirements.
Perform other Sales and Operations administrative duties as assigned.
Qualifications
Bachelor’s degree and 5+ years of relevant experience; or 8–10 years of relevant professional experience in lieu of a degree.
Experience in operations administration, sales administration, project coordination, order processing, or a related function.
Government contracting and/or GSA Schedule experience preferred.
Skills & Competencies
Exceptional attention to detail and organizational skills.
Strong ability to manage multiple priorities and deadlines.
Strong written and verbal communication skills with a professional, customer-oriented approach.
Self-motivated and able to work independently and across multiple departments.
Strong proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, SharePoint, and Adobe Acrobat Pro.
Experience with HubSpot CRM or similar CRM platforms.
Experience with QuoteWerks or similar quoting tools.
Experience with Microsoft Project or similar project management tools preferred.
Ability to quickly learn new CRM, quoting, reporting, and business software applications.
Prometheus Security Group is seeking a highly organized and detail-oriented Sales & Operations Administrator to provide administrative support to the Sales and Operations teams.
This position supports the flow of business from sales order processing through project execution, including sales order packages, routine quoting, operational and project administration, reporting, GSA contract administration, and document management. The ideal candidate is highly organized, customer-oriented, able to manage multiple priorities, and comfortable working across departments in a fast-paced environment.
Primary Responsibilities
Provide administrative support to Sales and Operations, with primary emphasis on Operations and project execution.
Prepare, process, and maintain sales order packages and supporting documentation for handoff to Operations.
Prepare routine inside sales quotes and assist with sales and proposal documentation as needed.
Provide administrative and project coordination support to Project Managers, including documentation, tracking, scheduling, and follow-up.
Generate and maintain sales, operational, project, and management reports.
Serve as a GSA contract administrator and maintain related contract documentation and administrative requirements.
Maintain CRM, quoting, sales order, project, and other business records and document repositories.
Coordinate information and documentation between Sales, Operations, Project Management, Engineering, Contracts, and Finance.
Communicate with customers as needed to support sales order processing, project coordination, and routine business requirements.
Perform other Sales and Operations administrative duties as assigned.
Qualifications
Bachelor’s degree and 5+ years of relevant experience; or 8–10 years of relevant professional experience in lieu of a degree.
Experience in operations administration, sales administration, project coordination, order processing, or a related function.
Government contracting and/or GSA Schedule experience preferred.
Skills & Competencies
Exceptional attention to detail and organizational skills.
Strong ability to manage multiple priorities and deadlines.
Strong written and verbal communication skills with a professional, customer-oriented approach.
Self-motivated and able to work independently and across multiple departments.
Strong proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, SharePoint, and Adobe Acrobat Pro.
Experience with HubSpot CRM or similar CRM platforms.
Experience with QuoteWerks or similar quoting tools.
Experience with Microsoft Project or similar project management tools preferred.
Ability to quickly learn new CRM, quoting, reporting, and business software applications.
group id: 91131862