Assistant Facility Security Officer

Job Responsibilities

Facility Clearance (FCL) & Change Condition Management

• Manage all FCL lifecycle actions, including ownership, corporate structure, KMP, and safeguarding changes; prepare and process facility modification and change condition packages to maintain compliance with NISP requirements
• Maintain accurate facility records within NISS to reflect any ownership, key management personnel, and organizational changes
• Ensure all facility data aligns with NISP requirements and is audit-ready at all times
• Coordinate and manage Facility Clearance (FCL) sponsorship activities, including sponsorship package preparation, submission, tracking, and coordination with government/client stakeholders.
• Assist other pillars teams as needed

NISS / System Management (Facilities-Focused)

• Manage facility-related NISS actions and permissions required to support FCL, safeguarding, and organizational change activities.
• Update and maintain all required data and documentation within NISS and internal systems (e.g., Security Control and or HALO)
• Ensure accuracy, completeness, and audit readiness of all system records
• Support PMO/Compliance actions in the event of surge of workload.

DD Form 254 Management

• Prepare, review, and execute DD Form 254s in coordination with clients and contracting activities
• Ensure contract security classification specifications are accurate, complete, and aligned with requirements
• Track and maintain DD254 records to support audits and inspections

Safeguarding & Security Operations

• Guide and advise clients on safeguarding requirements, including document control programs and access rosters for security containers, ensuring alignment with NISP requirements
• Provide recommendations and best practices for establishing document control processes, including assignment and tracking of control numbers and proper handling of classified materials
• Advise clients on physical and administrative security controls to ensure compliance with regulatory standards and audit readiness
• Maintain document control programs, including assigning control numbers and managing access rosters to security containers

Incident Management & Investigations

• Investigate security vulnerabilities at the FCL level
• Conduct administrative inquiries (AI) and prepare required reports
• Track and support resolution of incidents to ensure compliance and risk mitigation

DCSA Coordination & Assessments

• ––––––Act as liaison with DCSA for facility-related matters
• Prepare clients for DCSA security reviews and assessments
• Travel to client sites, as needed, to support inspections and compliance activities

Client Advisory & Support

• Provide expert guidance to clients on facility security requirements and NISP compliance
• Understand client corporate structures and ensure alignment with FCL and NISP requirements
• Support onboarding teams of new facilities into compliance programs as needed.

Qualifications:

• US Citizenship Required
• Experience: Minimum two (2) years administrative, help desk, customer service, personnel security, industrial security, or related experience
• Two (2) or more years of experience in personnel security, industrial security, facility security, or a related security field, with demonstrated knowledge of compliance requirements, security regulations, and program oversight.
• Working knowledge of 32 CFR Part 117 (NISPOM), including Facility Clearance (FCL) requirements, FOCI mitigation processes, and the review of corporate governance documents and ownership structures to support contractor eligibility and compliance.
• Experience supporting Facility Security Officers (FSOs), Assistant Facility Security Officers (AFSOs), or industrial security programs.
• Familiarity with NISS, DISS, NBIS, eApp, and DCSA processes
• High School Diploma or General Educational Development (GED).
• Must be able to obtain and maintain a Secret Clearance.
• Strong organizational skills with the ability to manage multiple tasks, maintain accurate records, and meet deadlines.
• Demonstrated experience using a ticketing and service management platform (e.g., HaloPSA or similar) to manage service requests, document activities, communicate with clients through the system, and ensure timely and accurate resolution of issues.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Ability to learn and apply government security regulations, policies, and procedures.
• Must complete required CDSE/STEPP training within designated timeframes, including:
• FSO Program Management for Possessing Facilities curriculum (within 6 months of employment)
• Establishing an Insider Threat Program training
• Insider Threat Awareness training
• Personally Identifiable Information (PII) training
• Cyber Awareness training
• CUI Training

Preferred Qualifications

• Current or previous eligibility for a U.S. Government security clearance.
• Bachelor’s degree in business administration, Criminal Justice, Security Management, or a related field.
• Background in analytics, business operations, compliance management, records management, or process improvement.
• Comfort utilizing AI tools such as ChatGPT or Claude to improve reporting, workflow design, SOP creation, onboarding processes, and operational efficiency.

Core Skills & Competencies

• Strong knowledge of NISPOM and facility security requirements
• High attention to detail in documentation, system updates, and compliance tracking
• Ability to manage high-volume, detail-intensive facility actions (FCLs, DD254s, SPPs)
• Strong analytical and problem-solving capabilities
• Effective client communication and advisory skills
• Ability to work independently while coordinating across internal and external stakeholders

Performance Expectations

• Execute high-volume facility actions with accuracy and timeliness (FCL changes, DD254s, SPP updates)
• Maintain complete and audit-ready facility records within NISS and internal systems
• Ensure clients consistently meet NISP compliance requirements
• Support successful DCSA assessments with minimal findings

What we offer:

• The salary range for this role is $70,000 to $80,000
• Hybrid work schedule
• A competitive salary and benefits package
• A casual, friendly, and relaxed work environment
• Professional growth encouragement and support