Vehicle Fleet Manager

Knowledge Management, Inc. (KMI) has the leadership and experience to deliver innovative technology, logistics and management solutions to meet real mission requirements. KMI is a Minority Business Enterprise (MBE) and Small Disadvantage Business (SDB) that specializes in Logistics, Warehouse Services, Distance Learning/Training, Enterprise Solutions, Financial Management Support, Program Management, Intelligence Analysis & Threat Assessment, and Data Analytics/Operations Research. Since 1998, our solutions and services have helped our clients improve performance, drive cost and operational effectives, and map technology needs for tomorrow's requirements.


Title: Vehicle Fleet Manager


Location: Manassas, VA (onsite)


Positions: 1


Duration: Multi-year contract


Work Schedule: Full time, Monday-Friday; core hours 9:30 a.m.-3:30 p.m.


Start date: October


Security Clearance: DOD Secret clearance


Salary: Please provide your salary requirement


Education/Experience: Minimum of five years of experience working with a law-enforcement fleet program at the local, state, or federal level.


Project Summary


The Vehicle Fleet Manager supports the Department of Commerce, Bureau of Industry and Security, Office of Export Enforcement Investigative Support Unit. The position sustains a mission-ready law-enforcement fleet for OEE field offices and the Washington, D.C. area by managing the full vehicle lifecycle, maintenance, safety, policy, reporting, and cost oversight. This work contributes to OEE's ability to facilitate and support increasingly complex undercover investigations involving illicit export activity.


Key Responsibilities

• Oversee the annual cycle for fleet planning, acquisitions, and disposals for agency field offices, and execute the annual cycle for all fleet vehicles in the Washington, D.C. area.


• Plan and approve vehicles and accessories authorized in each cycle; draft, review, and approve upgrades and specifications; coordinate with GSA and the Department of Commerce; and update agency and Department systems.


• Maintain the overall fleet inventory, including GSA and state license plate information, assigned vehicle operators, and local field office fleet managers.


• Provide updates to Department of Commerce fleet managers and coordinate with budget offices to prepare vehicle budget forecasts and account for expenses.


• Manage fleet maintenance through monthly review and coordination of preventive-maintenance records and recall notices, including tracking repairs across the fleet.


• Implement an Emergency Risk Management Plan; guide agency personnel when a fleet vehicle is involved in an accident; participate in and manage the Accident Review Board as required by internal policy; maintain accident documentation; and prepare the required annual report.


• Provide input to senior agency executives on fleet-management practices and proposed policy changes.


• Educate field offices and agency personnel on fleet-management best practices, maintenance and repair procedures, and personal liability when driving a government-owned vehicle or rental vehicle for official business.


• Review fleet expenses monthly; coordinate with field offices to document appropriate expenses; seek GSA credit for disputed expenses; and refer inappropriate charges to the Office of Inspector General.


• Evaluate existing fleet-management practices and draft policies to correct deficiencies or implement new GSA requirements.


• Draft the biannual Home-to-Work Authorization memorandum for signature.


• Produce fleet reports required by the Department of Commerce, BIS, or GSA.


• Maintain the OEE spare fleet at a mission-ready level.

Minimum Qualifications

• Minimum of five years of experience working with a law-enforcement fleet program at the local, state, or federal level.


• Knowledge and understanding of the GSA fleet-acquisition cycle.


• Experience drafting fleet-management policies and delivering appropriate fleet-management training.


• Valid state driver's license without court-imposed restrictions.

Contract and Employment Requirements

• Primary work location is a designated government facility in the Manassas, Virginia area. Facility access approval and Department of Commerce badging are required; badging is estimated to take 14-21 days.


• Work is normally performed Monday through Friday in an eight-hour workday, with core hours of 9:30 a.m. to 3:30 p.m., excluding federal holidays and government-directed closures.


• Travel is anticipated and must be approved in advance by the Government Task Manager or Contracting Officer's Representative. Local travel is not reimbursable as a direct charge; authorized travel is governed by applicable federal travel requirements.


• Personnel must protect classified information, Controlled Unclassified Information, government equipment, and other sensitive information; comply with need-to-know restrictions and all applicable Department security rules; and sign nondisclosure agreements when required.


• When contractor status is not otherwise apparent, personnel must identify themselves as contractors and appropriately mark contractor-produced documents and reports.

Benefits: All full-time employees are eligible to participate in our benefits programs:

• Health, dental, and vision insurance


• 401(k) retirement plan


• Paid time off (PTO) and holidays


• Group Term Life and Accidental Death and Dismemberment Insurance


• Voluntary Term Life Insurance


• Short and Long-term disability insurance

Equal Employment Opportunity Statement. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.


E-Verify Statement. Knowledge Management, Inc. participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, KMI is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.


Pay Transparency Non-Discrimination Provision. Knowledge Management, Inc. will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)


Disability Statement. If you have a disability and need reasonable accommodation or assistance at any point in the application or onboarding process, please email us at marie@knowledgemanagement.com.

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