HR Generalist

Job Title: (HR) Generalist

Location: Remote

Position Type: Temporary (Contract) (20 weeks)

Company Overview:
We are seeking a proactive and detail-oriented HR Generalist to provide temporary coverage and ensure continuity for essential HR functions.

Key Responsibilities:

1. New Hire Onboarding Coordination

• Support the administrative onboarding process after offer acceptance
• Send onboarding communications and schedule Day 1 HR sessions
• Coordinate collection of required new hire documents (SSN, DOB, address, work location)
• Prepare and distribute onboarding announcements
• Follow up on work state setup in UKG as needed

2. Offer Letter and Candidate Communication

• Draft offer letters from approved templates, confirm internal review, and send via DocuSign
• Communicate benefits and other details, ensuring start and benefits dates accuracy
• Update candidate-facing communication language as appropriate

3. Background Check Administration

• Initiate background checks using Checkr and monitor completion
• Download, save, and file completed background reports appropriately

4. Employee File Management

• Create employee folders and maintain digital documentation (offer letters, resumes, job descriptions, etc.)
• Assign employee ID numbers and organize documentation for Finance

5. UKG New Hire Data Entry

• Complete HR actions in UKG: employee data, job titles, department, pay details, etc.
• Ensure data accuracy and records submission

6. I-9 and E-Verify Processing

• Review and verify employment eligibility using UKG and E-Verify
• Save and organize I-9s and E-Verify results

7. Monthly HR/Finance Reporting

• Prepare, update, and distribute monthly reports (Planful and other required reports)
• Maintain reporting cadence and coordinate with Finance contacts

8. Termination and Offboarding Administration

• Support the offboarding process, including notifications, document transfers, UKG termination actions, and asset coordination

9. Compliance and Training Administration

• Support with administration and tracking of required compliance trainings (e.g., KnowBe4) and completion follow-up

10. Globalization Partners Support

• Provide support for G-P activities: enter one-time payroll items and coordinate as needed

Ideal Temporary Coverage Profile:

• Detail-oriented and highly organized
• Experienced with confidential employee information
• Skilled with HRIS administration, preferably UKG
• Strong communication and interpersonal skills
• Ability to work independently and manage multiple priorities

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