Knowledge Management & Records Specialist

Knowledge Management & Records Specialist

About Blue Rose Consulting Group

Blue Rose Consulting Group is a mission-driven federal contractor dedicated to delivering innovative solutions that support our clients and the communities they serve.

People First. Mission Always.

We believe exceptional outcomes start with exceptional people. We are committed to building collaborative teams where talented professionals can grow, contribute, and make a meaningful impact.

About the Role

Blue Rose Consulting Group is seeking a detail-oriented Knowledge Management & Records Specialist to modernize, govern, and maintain a SharePoint Online environment supporting Army Headquarters at the Pentagon.

In this mid-level role, the Knowledge Management & Records Specialist will help drive the restructuring of document architecture, automate collaboration processes, and support compliance with applicable records management and retention standards.

This role requires a strong technical foundation in SharePoint Online, an eye for streamlined process design, and hands-on experience leveraging Microsoft Purview, Power Automate, and Power BI within a secure government environment.

This position requires an active Secret security clearance.

Key Responsibilities

SharePoint Architecture & Data Migration

• Redesign and restructure SharePoint Online sites, document libraries, and metadata frameworks to align with Army information management standards.
• Improve information discoverability and operational efficiency within the SharePoint environment.
• Execute structured data migrations from legacy local file shares or disorganized collaboration spaces into secure, standardized SharePoint architectures.
• Perform data cleanup, de-duplication, and remediation to support compliance and reduce unnecessary data storage.

Process Design & Workflow Automation

• Analyze current staff workflows and design streamlined, standardized processes for gathering, reviewing, and publishing official documentation across directorates.
• Build, test, and maintain automated business processes using Power Automate.
• Develop automated workflows supporting:
  • Task routing.
  • Staffing reviews.
  • Document lifecycle management.
• Identify and address administrative bottlenecks within military headquarters operations.
• Support continued process optimization and workflow standardization.

Records Management & Compliance

• Implement and manage records management policies, retention schedules, and disposition rules in accordance with applicable Army and federal requirements.
• Utilize Microsoft Purview to configure:
  • Retention labels.
  • Sensitivity labels.
  • Automated disposal workflows.
• Support adherence to data governance and security protocols.
• Maintain organized repositories in support of periodic audits and data calls.
• Support preparation for Freedom of Information Act (FOIA) and Congressional inquiries.
• Apply applicable federal and defense records management guidelines and National Archives and Records Administration (NARA) standards.

Analytics & Reporting

• Develop and maintain Power BI dashboards and analytics reports.
• Monitor and report on:
  • SharePoint site health.
  • User adoption.
  • Storage utilization.
  • Compliance tracking.
• Present actionable data insights to leadership.
• Support continuous improvement in information sharing through data-driven reporting.

Minimum Qualifications

• 5 years of professional experience in information management, knowledge management, SharePoint administration, or data operations.
• Solid working knowledge of SharePoint Online architecture and site configuration.
• Experience with SharePoint functionality, including:
  • Custom lists.
  • Document libraries.
  • Modern web parts.
• Hands-on experience building cloud flows using Power Automate.
• Experience generating operational reports using Power BI.
• Familiarity with applicable federal or defense records management guidelines.
• Familiarity with National Archives and Records Administration (NARA) standards.
• Familiarity with Microsoft Purview.
• Exceptional attention to detail.
• Strong cross-functional communication skills.
• Ability to work effectively on-site in a fast-paced, mission-critical environment.
• Active Secret security clearance.

Preferred Qualifications

• Experience working within a federal, defense, or military headquarters environment.

What Success Looks Like

Success in this role requires a knowledge management professional who can combine SharePoint and Microsoft 365 expertise with strong records management, process improvement, and organizational skills. The ideal candidate can improve how information is structured, managed, accessed, and retained while supporting the needs of a fast-paced headquarters environment.

Key indicators of success include:

• Establishing organized, effective, and maintainable SharePoint structures.
• Improving information discoverability and document management processes.
• Developing reliable Power Automate workflows that streamline administrative processes.
• Supporting effective records management, retention, and compliance practices.
• Developing useful Power BI reporting and actionable insights for leadership.
• Collaborating effectively with stakeholders across functional areas.
• Demonstrating strong attention to detail and ownership of assigned activities.

Location: Pentagon, Arlington, VA
Work Arrangement: On-site