Office Management/Staff Officer

Job title: Office Management/Staff Officer
Client: NGA
Location: 7500 GEOINT Dr, Springfield, VA 22150 (onsite)

Clearance:
•Top Secret

Duties Include:
Provide office-level staff and technical support, including but not limited to:
• Maintaining office leadership/senior personnel schedules and calendars, and answering
office leadership phones
• Coordinating events and meetings, to include scheduling facilities, supporting agenda
development, assisting event/group coordinators, and supporting the overall
event/meeting execution
• Creating and maintaining hardcopy and softcopy files in accordance with applicable
records management policies and standards
• Maintaining office organizational charts, recall rosters, and emergency contact
information
• Coordinating and maintaining office leadership/senior personnel travel plans, schedules
and expense reports using NGA’s official travel and tracker systems (currently Defense
Travel System (DTS) and Management and Execution Tracker (MET))
• Participating in scheduled staff and working group meetings
Provide written and verbal communication support to various audiences, including but not
limited to:
• Creating, reviewing, or editing incoming and outgoing correspondence (e.g., NGA
official documents, policies, memorandums, staff packages, standard operating
procedures (SOP), weekly activity reports, white papers, meeting minutes, talking
points) for currency, relevance, accuracy, content, grammar, spelling, and quality
• Articulating information in an accurate, clear, concise, well-organized, and timely
manner, and tailoring this information to the stakeholder’s level of understanding
Apply logic, critical thinking, analysis, and problem-solving skills, to include:
• Researching and analyzing issues rooted in existing laws, policies, and mission
responsibilities to identify inconsistencies and anomalies that may play a role in SI’s
administration
• Contributing to internal office process and/or policy development and clarification to
support mission objectives
• Analyzing existing office processes to identify gaps, supporting the design of new
processes, documenting improvements, and supporting the implementation of
improvements to drive efficiency and effectiveness
Apply knowledge and understanding of complex issues, policies, and organizational objectives
to support mission execution
• Drafting policies (e.g., directives, instructions, manuals, SOPs, for internal and external
stakeholders
• Managing security policy architecture and prioritizing tasks to efficiently obtain
finalized staff packages for senior leadership and staff review
• Supporting NGA’s Forms Management, to include updating policy and agency
correspondence
Tracking internal and external taskers/actions to thorough, professional and on-time
completion, to include coordinating/determining appropriateness of responses, taking
appropriate action to ensure responses are provided by the due date, and coordinating
with internal and external action officers
• Managing electronic tracking and processing systems at the NGA and SI levels
• Supporting special projects to ensure timely delivery of products and services to meet
master schedules and program milestones
Required/Desired Skills and Experience:
• Demonstrated experience working with executive-level clients in IC, NGA, DoD or
Federal government
• Demonstrated experience assessing metrics and data to support decision making
processes related to strategic planning
• Demonstrated experience utilizing MS Office Suite (MS Word, Excel, PowerPoint,
Outlook)
• Demonstrated ability to work with and adapt to personnel at all levels, dealing with
high visibility situations and working effectively under the pressure of rigid deadlines
• Demonstrated experience leveraging interpersonal and customer service skills to
resolve or implement innovative solutions without direct supervision
• Demonstrated experience managing and scheduling executive-level travel using
applicable, corporate tools (e.g., DTS, MET)
• Demonstrated experience utilizing Human Capital Management tools (e.g.
PeopleSoft), collaboration tools (e.g., SharePoint), and/or tasker management tools
(e.g., NGA Central Electronic Routing and Tasking System (NCERTS)
• Demonstrated experience presenting oral and written communications to diverse
audiences