Division Administrative Assistant

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MITRE's State Department Programs Division (P770), within the Center for Securing the Homeland (CSH P700), is seeking an experienced and motivated administrative assistant. This successful candidate will operate as an integral part of the P700 administrative support team, working closely with the Center's executive assistant and other division assistants.

This role includes management of schedule, travel, meetings, web/SharePoint products/sites and business office operations for division activities and may include access to and safeguarding of sensitive and classified information. The Administrative Assistant will provide this support across the Center, working closely with all the division directors, and exercising confidentiality, tact, and professionalism. This will include facilitating senior level engagements with State Department, Homeland Security, and industry leadership as well as with foreign dignitaries.

This position is onsite full-time in McLean, VA. Candidate must be local to the Washington, D.C. metropolitan area.

Roles & Responsibilities:

As the cross-division administrative lead, you will be expected to work independently with only high-level supervision and be able to act on general instructions for new or challenging assignments. The division administrator will work collaboratively with other Division and Center support staff on complex or large-scale tasks. Specific expectations include:

• Effective Communicator: Organizes and expresses ideas in verbal and written communication; uses appropriate tone and manner to deliver messages to others; actively listens and is fully present and engaged when communicating with others; acknowledges receipt of messages and confirms understanding.
• Successful Collaborator: Works across the Center, as required, to accomplish tasks and increase effectiveness.
• Rapid Adaptor: Responds quickly to shifting work requirements; asks questions to gain a better understanding of tasks and priorities; shows a positive attitude in response to changing work requirements; works with team members to create new approaches to work requirements.
• Support Division Operations: Assist in the coordination and streamlining of division processes, communication, and tools.

Basic Qualifications:

• Typically requires a minimum of 4 years of related experience with a High School Diploma or equivalent in education, or 3 years' experience and an associate degree, or equivalent combination of education and related work experience.
• Proficiency with MS Office 365 (Outlook, Word, PowerPoint, Excel, SharePoint, and Teams).
• Ability to deal effectively and professionally with all levels of personnel, customers, and visitors.
• Strong independent judgment, accuracy, and meticulous attention to detail, with consistent follow-through on a broad range of administrative tasks.
• Demonstrated ability to proactively anticipate the short- and long-term support needs of the staff and collaborate effectively with colleagues at every level of the organization.
• Strong organizational skills that reflect ability to anticipate, plan, perform, and prioritize multiple tasks seamlessly with considerable emphasis on self-initiation and independent decision making.
• Ability to effectively manage multiple tasks simultaneously with minimum supervision.
• Excellent relationship builder; able to demonstrate a high level of tact, discretion, and diplomacy with internal and external stakeholders
• Must demonstrate a high level of poise, tact, professionalism, discretion, and diplomacy in dealing with highly sensitive information.
• Must be eligible to obtain and maintain a Secret U.S Government issued Security Clearance. Per the U.S. Government's eligibility requirements, you must be a U.S Citizen to be considered for a security clearance.
• This position has an on-site requirement of 5 days a week on-site.

Preferred Qualifications:

• Experience with expense management software (e.g., Concur).
• Experience with Workday or similar HR/enterprise systems.
• Strong self-organization and time management skills, with a high degree of initiative and the ability to prioritize competing demands.
• Exceptional organizational skills and a project-management mindset toward managing office responsibilities and recurring processes.

This requisition requires the candidate to have a minimum of the following clearance(s):
None

This requisition requires the hired candidate to have or obtain, within one year from the date of hire, the following clearance(s):
Secret

Salary compensation range and midpoint:
$73,600 - $92,000 - $110,400 Annual

Work Location Type:
Onsite

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local or international law.

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