PROJECT SPECIALIST

Duties

Coordinates, analyzes, directs, and evaluates one-of-a-kind and non-recurring projects/programs and operations. Administers and evaluates internal management plans, directions, and practices which require consideration and integration of specialized needs. Participates and provides significant input to the planning of program studies and organizational changes to the project/program. Makes recommendations on administrative practices. Performs work based on broad experience and familiarity to organizations, applicable policies, procedures and regulations, and pertinent precedent, as well as practical knowledge of guidelines associated with applicable laws, regulations and other official guidance. Conducts research, interviews subject matter experts and technical specialists, collects data, analyzes findings, prepares recommendations and writes reports regarding a variety of administrative issues and functions on the most economical methods of achieving project/program goals and objectives. Conducts fact-finding studies to evaluate the effectiveness and efficiency of internal work. Evaluates the impact for new or revised policies and procedures on existing projects/programs. Makes recommendations for courses of action, implementation, or revisions required. Measures work accomplishments against management goals. Identifies data required for use in the administration of business functions and develops reporting systems as required. Recommendations made by the incumbent often result in significant changes in project/program work. Explains necessity for changes to administrative personnel, clarifies new procedures, and provides guidance in the application of new administrative guidelines. Responds to key suspense items of high priority for completion of projects/programs.

Assembles background information, drafts portions of response as appropriate. Determines actions needed by other staff elements and follows-up to ensure responses are complete and timely, resolves conflicts, and refers only the most significant problems for resolution. Incumbent handles unusual or unprecedented problems independently, taking actions or recommending solution to the supervisor. On own initiative, resolves a variety of problems related to administrative process that support the project/program. Assists supervisor in identifying personnel requirements, resources, and services needed to ensure the effective use of manpower, money and materials to support the mission. Develops or assists in the development of graphs, charts, and drafts of narratives in coordination with Project Manager(s) for inclusion in project documents and reports. Assembles available information relating to programming and justification data for the budget submission process. Prepares and completes project plan presentations and public meetings with local sponsors, and leadership throughout the organization. Actively participates in staff and/or management level meetings/discussions pertaining to the activities encompassed in the project/program.

Implements procedures for the control, maintenance and disposition of records relating to projects/programs. Conducts inspection of project/program files to ensure compliance with regulations. Incumbent handles unusual or unprecedented problems independently, taking action or recommending solutions to the supervisor. Exercises initiative to resolves a variety of problems related to project/program processes and procedures. Carries out any additional special assignments characterized as unique one-time requirements or issues, involving research to gather, analyze and evaluate information, facts and data concerning administrative management processes used to complete the project/program. Maintains office files and ensures compliance with applicable regulatory guidance. Maintains relevant publications, guidelines and directives, ensuring they are current and updated periodically. Initiates actions and conducts follow-up on administrative issues, until final concurrence, disposition or resolution is obtained. Coordinates and arranges various meetings and training events held.

Composes and prepares a variety of correspondence, reports, records, briefing materials, and statistical and narrative material required to support the project/program. Uses office automation applications to produce a wide range of documents into final form from own composition brief instructions, or rough draft from other staff members. Uses database or spreadsheet applications to enter, revise, sort and retrieve data for reports; and uses graphic software to provider charts and graphs. Assures that the content of all outgoing correspondence is consistent with the organization's mission, goals and objectives. Ensures clarity, completeness of reply, grammatical and procedural correctness, and conformance to regulation and command standards.

Performs other duties as assigned.

(A Position Description can be obtained from HRO upon request.)

Requirements

Conditions of employment

• NATIONAL GUARD MEMBERSHIP IS REQUIRED. If you are not sure you are eligible for military membership, please contact a National Guard recruiter prior to applying for this position.
• This is an excepted service position that requires membership in the employing state's National Guard, required prior to the effective date of placement.
• Selectee will be required to wear the military uniform.
• Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment.
• Applicants who are not currently a member of the National Guard must be eligible for immediate membership and employment in the National Guard in the military grade listed in this announcement.
• Males born after 31 December 1959 must be registered for Selective Service.
• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a probationary period.
• Participation in direct deposit is mandatory.
• Appointments in the Title 32 MTNG technician program may terminate/suspend your military incentives; please see your MTNG Retention Office/Military Personnel Incentive Program Manager for details.
• Must be able to obtain and maintain the appropriate security clearance of the position.
• External applicants must be able to start within 6 months of selection.
• This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
• Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
• May occasionally be required to work other than normal duty hours; overtime may be required.
• May be required to travel by car, in military and/or commercial aircraft, and by other means of transportation as appropriate to perform temporary duty assignments.

Qualifications

MILITARY GRADES :
Air & Army; Enlisted E5 - E9
Army; Warrant WO1 - CW5
Air & Army; Officer O1 - O4

GENERAL EXPERIENCE REQUIREMENTS :
Must have experience, education or training which provided a general knowledge of principles of organization, management, and administration. Compiling reports, letters, memoranda, etc., and required person-to-person contacts to convey information. Progressively responsible experience which demonstrates the ability to provide technical guidance and assistance in the type of work or in comparable work of the position to be filled. Experience using computer and automation systems. (MUST address these general experiences in detail on resume to be considered for this position.)

SPECIALIZED EXPERIENCE AND/OR EDUCATION REQUIREMENTS
Must have one of the following:

A) 1 year specialized experience, education or training equivalent to at least the next lower grade level of GS-7. Must have experience providing technical guidance and assistance in the type of work or in comparable work of the position to be filled. Must have a thorough knowledge and understanding of administrative procedures and practices of management. Experience developing administrative procedures. (MUST address these experiences in detail on resume to be considered for this position.)

OR

B) A master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. (MUST provide copies of all relevant transcripts to be considered for this position, if using this option to qualify. Official transcripts may be required at a later date.)

OR

C) A combination of Specialized experience and Education equal to 100% of the requirements. (MUST address the specialized experiences in detail on resume AND provide copies of all relevant transcripts to be considered for this position, if using this option to qualify)

PLACEMENT STATUS/TENURE OF SELECTEE :

TEMPORARY PROMOTION/REASSIGNMENT/CHANGE TO LOWER GRADE - For Title 32 permanent selectees only: This is an obligated position. If a permanent employee of this agency and in the Title 32 Excepted civil service accepts this position, he/she will retain their permanent status AND have rights to return to their previous Title 32 position.

TEMPORARY PROMOTION/REASSIGNMENT/CHANGE TO LOWER GRADE - For Title 32 Indefinite selectees only: This is an obligated position. If an indefinite employee of this agency and in the Title 32 Excepted civil service accepts this position, he/she will retain their indefinite status AND may return to their previous Title 32 indefinite position if it is still available.

INDEFINITE APPOINTMENT - For Current Title 5 selectees only: This is an obligated position. If an on-board employee in the Title 5 excepted civil service accepts this position, he/she will convert to a T32 indefinite appointment (tenure 3). This employee will have no reemployment rights to their previous T5 position.

INDEFINITE APPOINTMENT - State National Guard Members (includes T32 NTE employees and MTNG members not currently a federal employee): This is an obligated position. Selectee will be appointed as an indefinite employee (tenure 3).

Education

This job does not have an education qualification requirement.

Additional information

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency ( ).