Senior Data Entry Operator

Senior Data Entry Operator - Records Digitization

Position Title: Senior Data Entry Operator - Records Digitization
Department: Health Information Management (HIM)
Location: Framingham, MA
Pay rate: $21/hour
Schedule: Monday to Friday - Onsite

Position Summary

The Senior Data Entry Operator will support the accurate and secure digitization of participant records. This role is responsible for preparing, scanning, indexing, entering, and quality-checking records to ensure complete and reliable electronic archiving. The position requires strong attention to detail, discretion when handling confidential health information, and the ability to work efficiently in a structured, deadline-driven environment.

Key Responsibilities

• Prepare paper medical records for scanning and digital conversion.
• Scan, index, label, and organize electronic records according to established procedures.
• Enter and verify information accurately in designated databases and document management systems.
• Perform quality assurance reviews to identify missing, incomplete, misfiled, or improperly scanned documents.
• Correct data-entry and indexing errors as needed.
• Maintain the confidentiality, privacy, and security of sensitive health information.
• Follow applicable HIPAA requirements, departmental procedures, and records-management standards.
• Track work completed and communicate issues, discrepancies, or workflow concerns to the appropriate team member.
• Assist with document management, file organization, archiving, and other administrative activities as assigned.
• Maintain an organized and efficient work area.
• Perform other related duties as needed.

Required Qualifications

• High school diploma or equivalent.
• Previous experience in data entry, document scanning, records management, medical records, or administrative support preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Proficiency with Microsoft Office and general computer applications.
• Ability to learn and follow detailed procedures consistently.
• Ability to work independently and collaboratively in a team environment.
• Ability to handle confidential information with professionalism and discretion.
• Ability to lift and move boxes of records or files weighing up to 25 pounds.

Preferred Qualifications

• Experience working with electronic document management or imaging systems.
• Familiarity with medical records, health information, or regulated documentation.
• Experience performing data validation, quality control, or document review.
• Previous experience in a high-volume data-entry or digitization environment.

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