Administrative Specialist

Administrative Specialist - ASPR Strategic National Stockpile

Position Title: Administrative Specialist

Project: HHS - Administration for Strategic Preparedness and Response (ASPR) Strategic National Stockpile (SNS)

Location: Atlanta, GA - Flowers Road. Onsite Mon-Friday

Job Type: Contract

Period of Performance: 6 months, may get extended

Schedule: Monday-Friday, 40 hours/week; core hours

Clearance: US Citizen. Will get Public Trust but can start while that is processing.

Position Overview

We are seeking an Administrative Specialist to provide professional and administrative support to the Administration for Strategic Preparedness and Response (ASPR) Strategic National Stockpile (SNS) program in Atlanta.

The SNS maintains a national inventory of pharmaceuticals, vaccines, medical supplies, and equipment used to support state and local communities during public health emergencies. This position will provide day-to-day administrative, coordination, scheduling, travel, records, and logistical support to the program.

Key Responsibilities

• Provide general administrative and clerical support.
• Process travel orders, memoranda, vouchers, and supporting documentation.
• Track travel activity and expenses and maintain travel records.
• Coordinate conference rooms, meetings, interviews, and events.
• Answer and route incoming phone calls, emails, and other communications.
• Process and distribute incoming and outgoing mail.
• Monitor office supplies and prepare purchase requests.
• Support purchasing, telecommunications, and training requests.
• Track expenditures and maintain spend-plan information.
• Provide calendar and scheduling support.
• Maintain emergency evacuation rosters.
• Assist with records and file management.
• Support onboarding/offboarding activities and equipment requests.
• Assist with training and exercise logistics.
• Track administrative suspense items and office work orders.
• Prepare and update administrative documentation and procedures.

Required Qualifications

• High school diploma or equivalent.
• 2+ years of related administrative experience.
• Strong organizational and communication skills.
• Ability to manage multiple administrative tasks and deadlines.
• Ability to work independently and exercise sound judgment.
• Strong attention to detail.
• Ability to interact professionally with Government personnel and other stakeholders.
• Previous experience supporting a Government agency.

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