AV/VTC Project / Event Coordinator

Bailey Information Technology, LLC
Service-Disabled Veteran-Owned Small Business (SDVOSB) - Woodbridge, VA
AV/VTC Project / Event Coordinator
EEOC OCIO Enterprise Helpdesk (EHD)
Contingent Position - Anticipated Contract AwardLocationOnsite, EEOC Headquarters, Washington, DC; occasional travel to field officesLabor CategoryAudiovisual / Video Teleconferencing - Project & Event CoordinationKey PersonnelNoStaffing BasisFull-time
CLEARANCE / SUITABILITY REQUIREMENT: Public Trust - SF-85P Background Investigation Required. No Secret, Top Secret, or other national security clearance is required for this position.

Position Summary
Plans, directs, and executes AV/VTC productions for executive meetings, conferences, live events, webinars, and hybrid collaboration environments. Serves as the primary liaison ensuring coordination of technical operations, personnel, and event logistics.
Key Responsibilities

• Lead planning, production, and execution of live, virtual, and hybrid events; serve as primary production lead for executive meetings, conferences, town halls, webinars, and special events.
• Develop production plans, event timelines, run-of-show documents, cue sheets, and contingency plans; coordinate rehearsals, technical run-throughs, and presenter briefings.
• Direct live event operations, ensuring smooth transitions between speakers, presentations, and multimedia content; monitor audio, video, lighting, streaming, and presentation systems.
• Oversee recording and live streaming of events to internal and external audiences.
• Coordinate with IT teams, AV technicians, and VTC operators; assign production roles; manage event schedules, equipment availability, and staffing requirements.
• Conduct post-event reviews; maintain production documentation, SOPs, and equipment inventories.
• Consult with customers to determine event objectives and technical requirements; recommend production solutions based on audience size, venue, technology, and budget.
• Provide executive-level customer support before, during, and after events; deliver presenter orientation and coaching on AV/VTC technologies.

Minimum Qualifications

• 10 years of experience supporting an environment similar to EEOC's.
• Experience supporting comparable AV/VTC equipment and systems.
• Experience working with dispersed, multi-site field office environments.

General Requirements (All Positions)

• Must currently hold, or be able to favorably pass, a full-field five-year employment background investigation (SF-85P) prior to performing work.
• This is a Public Trust suitability requirement (OPM standards, 5 CFR Part 736), not a national security clearance.
• Acceptable command of the English language.
• Subject to Contractor-funded training of at least 40 hours/year in core competencies.