Taskflow Manager - Mid Level

Job Description

This challenging and high-tempo position requires the candidate to perform a variety of complex and senior executive level administrative duties with minimal supervision . The candidate must be able to discern the applicability of all tasks to/from their customers and should be prepared to act on their customer's behalf regarding suspense of tasks from higher headquarters. This candidate will be required to staff actions using the AF FORM 1768, Electronic Staff Summary Sheet (E-SSS), and other applicable 16th AF & Air Force Cryptologic Office (AFCO) templates for their customers. The candidate must be proficient in proofing all correspondence from the Directorate to subordinate organizations, and strict adherence to customer requirements and attention-to-detail are critical requirements for this position. This candidate will be required to collaborate with other directorates within 16AF Headquarters as well as subordinate Wings to ensure quality and timeliness of completed tasks. The candidate is expected to be proficient in all aspects of the Microsoft Suite across three different systems (NIPR, SIPR, and JWICS) and will leverage Microsoft Outlook to execute tasks. The candidate will leverage networking and resources to accomplish objectives effectively, participate in or lead team initiatives, as needed, and take initiative to improve operations and office best practices within established guidelines. This candidate will assist the AFCO/CF customer in scheduling conference rooms for training and maintain all SharePoint calendars and Recall Rosters.

Required Skills

• Experience with computer software, including the Microsoft Office Suite, and SharePoint
• 6+ years of specialized administrative support experience (4 years of which are in an increasingly responsible nature at a senior level as an Executive Assistant, Executive Officer or Commander's Action Group (CAG)
• Bachelor's degree (experience may be considered in lieu of degree).
• Previous experience working with/for General Officers, their Civilian equivalents and subordinate Field Grade Officers/Civilians
• Must possess excellent communications skills to critically review, independently edit, format and synthesize various types of input (verbal, notes, emails, drafts) into a cohesive document or correspondence in accordance with the Air Force Tongue and Quill and other format policies, including military technical documents such as point papers, policies, and messages
• Experience creating, facilitating and controlling workflow processes of confidential and sensitive information
• Excellent written and oral skills are critical components of this position
• Provides a full range of intelligence and administrative support to assist analysts, engineers, and scientists involved in a variety of intelligence disciplines and activities. Activities include, but are not limited to, reviewing documents for accuracy, and responding to staff requests on accessing, coordinating, consolidating, or formatting, assisting with administration and management of RFIs, task actions, reports, and briefings; preparing correspondence and other documents needed to support the management of the program and associated activities; creating read-ahead documents, coordinating with security to ensure guests have appropriate access, and building read ahead books or material for official functions and meetings; and providing cross-domain data transfer and intelligence dissemination support.
• Demonstrates comprehensive mission knowledge and skills that affirms completion of all developmental training and experiences for the labor category.
• Demonstrates ability to communicate understanding from information that may be incomplete, indirect, highly complex , seemingly unrelated , and / or technically advanced. Demonstrates ability to structure analysis based on trends in reporting and a range of analytic perspectives from other analysts, organizations, and intelligence disciplines.
• Demonstrates ability to work independently with minimal oversight and direction.
• D emonstrates ability to collaborate and work with other IC members on information sharing, driving collection, and addressing analytic disputes and conflict resolution.
• Demonstrates ability to develop concise, insightful, and comprehensive products for defense intelligence.
• Demonstrates ability to lead teams in researching multifaceted or critical problems. Provides guidance in selecting, designing, and applying analytic methodologies. Uses argument evaluation and validated analytic methodologies to challenge differing perspectives.
• Required Experience: At least 6 years of experience conducting analysis relevant to the specific labor category with at least a portion of the experience within the last 2 years.
• Required Education: Bachelor's degree from a college or university accredited by an agency recognized by the U.S. Department of Education, or have associate's degree from a college or university accredited by an agency recognized by the U.S. Department of Education and an additional 4 years of related experience, for a total of 10 years, as a substitute to the bachelor's degree.

Desired Skills

• Experience working with the Air Force Cryptologic Office, US Air Force, consulting in a Dept. of Defense environment and/or the Intelligence Community
• Excellent organizational skills
• Prior experience in Air Force AFS 1N2, 1N3, 1N4, 1A8 a plus
• Ability to obtain a polygraph if required