Senior Administrative Support Specialist

Overview

Senior Administrative Support Specialist

LOCATION: Hanscom AFB, MA

Salary Range : $65-$75,000 annually*

*depending on experience, certifications, and qualifications

JOB STATUS: Full-time; salaried

CLEARANCE: Top Secret clearance required at time of hire

Astrion has an exciting opportunity for a Senior Administrative Support Specialist to support the Special Proggrams Divison (HNJ), which is within the C3I and Networks Directorate (AFLCMC/HN) and located at Hanscom AFB, MA.

REQUIRED QUALIFICATIONS / SKILLS:

• Must have an ACTIVE Top Secret Clearance
• Must be a US citizen
• Bachelor's Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD OR,
  • 15 years of directly related experience, eight of which must be in the DoD
• Must pass a background screening for SAP
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills with experience supporting senior leadership.
• Experience with Microsoft Office Suite, collaboration tools, and web-based government systems.
• Ability to handle sensitive information and support classified activities in accordance with established procedures.
• Experience with Defense Travel System (DTS), DAF365, and DoD administrative processes.
• Experience coordinating executive-level meetings, briefings, and stakeholder engagements.
• Familiarity with DoD workflows, staff packages, and government correspondence processes.

RESPONSIBILITIES:

As a Senior Administrative Support Specialist, you will play an important role in maintaining the administrative backbone within a DoD setting. This cleared DoD role requires a highly organized professional who can manage executive calendars, coordinate taskers and staff actions, support classified meetings and senior-level engagements, and ensure critical documentation and projects remain on track. The ideal candidate will have experience supporting senior government or military leadership and be comfortable working in a fast-paced, mission-focused environment. This role requires employee pass background screening for SAP.

Duties include but not limited to:

• Records Management
• Manage Workflow Taskers between the Directorate, Division, Branch and program levels
• Collaborate with PEG and Branch Admin Support Personnel
• Review documents for approval and clarity
• Prepare Status Update briefings for leadership meetings
• Take meeting minutes and follow-up with action items
• Assist with travel planning and arrangement
• Use discernment in finding/recommending the right person/people to work on a particular task

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