Mailroom clerk

Job Title: Mailroom Clerk / Document Scanner
Location: Irvine, CA
Schedule: Monday-Friday (Temporary coverage)
Pay Rate: $23.00/hr

Job Summary:
We are seeking a reliable, detail-oriented Mailroom Clerk to support daily mail operations and document scanning, along with general administrative tasks. The ideal candidate efficiently manages mail flow, maintains accurate records, and ensures scanned documents are properly uploaded and stored.

Responsibilities:

• Receive, open, and sort mail and packages by department or recipient
• Prepare, package, and label outgoing mail; coordinate carrier pickups
• Scan and digitize documents using high-speed scanners or multi-function printers
• Accurately enter data from scanned documents into company systems
• File, index, and store documents per company policies and retention standards
• Maintain tracking logs for all received and delivered items
• Handle confidential documents in accordance with data security protocols
• Report discrepancies, missing items, or damages promptly
• Assist in maintaining mailroom supplies and equipment
• Support additional administrative and clerical tasks as needed

Requirements:

• High school diploma or equivalent
• Previous mailroom, clerical, or administrative experience preferred
• Experience with inserters, volume printers, postage meter machines, UPS/FedEx systems, and label creation highly desirable
• Proficient with data entry and document scanning software
• Familiarity with mail sorting procedures and office equipment
• Excellent attention to detail and organizational skills
• Ability to perform repetitive tasks quickly and accurately
• Strong communication and time-management skills
• Ability to lift and carry mail bins, packages, or supplies as needed minimum 50lbs.

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