Job Requirements
Princeton, NJ
Confidential Polygraph Unspecified
Career Level not specified
Salary not specified
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Job Description
Piper Companies is seeking an Executive Assistant to support senior leadership and biomedical operations for a leading healthcare organization in Princeton, NJ. This Executive Assistant will be responsible for managing executive calendars and financial processes, coordinating vendor services and contracts, and leading operational workflows in a hospital environment.
Responsibilities of the Executive Assistant:
• Manage complex executive calendars, schedule meetings, coordinate conference calls, and arrange detailed travel itineraries while ensuring priorities and deadlines are met.
• Track contracts, vendor agreements, invoices, and payment schedules, while collaborating with finance and accounts payable teams to ensure timely processing and reconciliation.
• Support biomedical operations through asset management, maintenance scheduling, work order coordination, inventory tracking, and vendor service management within TMS systems.
• Generate reports related to inventory, maintenance history, financial planning, and department operations.
• Coordinate shipment intake and outbound equipment logistics, including receiving documentation, shipping labels, tracking records, and vendor communications.
• Prepare presentations, meeting materials, agendas, minutes, and other business communications while serving as a primary point of contact.
Qualifications of the Executive Assistant:
• 5+ years of experience in an Executive Assistant, Administrative Coordinator, Operations Coordinator, or related support role.
• Proven experience managing executive calendars, scheduling priorities, and other administrative responsibilities.
• Strong understanding of financial processes including invoice management, contract tracking, expense reconciliation, and accounts payable coordination.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience interacting with vendors, maintaining service agreements, and coordinating operational projects in a healthcare, hospital, or regulated environment preferred.
• Strong organizational skills with the ability to manage confidential information, prioritize competing tasks, and work independently.
Compensation for the Executive Assistant includes:
• $40 Hourly
• Comprehensive benefits package including medical, dental, vision, and retirement plans
• 6 Month Contract to Hire
This job opens for applications on 08/27/2026. Applications for this job will be accepted for at least 30 days from the posting date.
SEO Keywords
Executive Assistant, Administrative Coordinator, Executive Support, Calendar Management, Outlook Scheduling, Administrative Assistant, Office Coordinator, Healthcare Administration, Hospital Administration, Vendor Management, Contract Management, Invoice Tracking, Accounts Payable, Financial Administration, Travel Coordination, Meeting Coordination, Executive Calendar Management, Microsoft Office, PowerPoint, Excel, Work Order Management, Asset Management, Biomedical Equipment, TMS, Inventory Management, Operations Coordinator, Healthcare Operations, Vendor Relations, Reporting and Analytics, Contract-to-Hire Jobs, Princeton NJ Jobs
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Responsibilities of the Executive Assistant:
• Manage complex executive calendars, schedule meetings, coordinate conference calls, and arrange detailed travel itineraries while ensuring priorities and deadlines are met.
• Track contracts, vendor agreements, invoices, and payment schedules, while collaborating with finance and accounts payable teams to ensure timely processing and reconciliation.
• Support biomedical operations through asset management, maintenance scheduling, work order coordination, inventory tracking, and vendor service management within TMS systems.
• Generate reports related to inventory, maintenance history, financial planning, and department operations.
• Coordinate shipment intake and outbound equipment logistics, including receiving documentation, shipping labels, tracking records, and vendor communications.
• Prepare presentations, meeting materials, agendas, minutes, and other business communications while serving as a primary point of contact.
Qualifications of the Executive Assistant:
• 5+ years of experience in an Executive Assistant, Administrative Coordinator, Operations Coordinator, or related support role.
• Proven experience managing executive calendars, scheduling priorities, and other administrative responsibilities.
• Strong understanding of financial processes including invoice management, contract tracking, expense reconciliation, and accounts payable coordination.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience interacting with vendors, maintaining service agreements, and coordinating operational projects in a healthcare, hospital, or regulated environment preferred.
• Strong organizational skills with the ability to manage confidential information, prioritize competing tasks, and work independently.
Compensation for the Executive Assistant includes:
• $40 Hourly
• Comprehensive benefits package including medical, dental, vision, and retirement plans
• 6 Month Contract to Hire
This job opens for applications on 08/27/2026. Applications for this job will be accepted for at least 30 days from the posting date.
SEO Keywords
Executive Assistant, Administrative Coordinator, Executive Support, Calendar Management, Outlook Scheduling, Administrative Assistant, Office Coordinator, Healthcare Administration, Hospital Administration, Vendor Management, Contract Management, Invoice Tracking, Accounts Payable, Financial Administration, Travel Coordination, Meeting Coordination, Executive Calendar Management, Microsoft Office, PowerPoint, Excel, Work Order Management, Asset Management, Biomedical Equipment, TMS, Inventory Management, Operations Coordinator, Healthcare Operations, Vendor Relations, Reporting and Analytics, Contract-to-Hire Jobs, Princeton NJ Jobs
#LI-OG1 #LI-ONSITE
group id: 10430981
