Job Requirements
Tysons Corner, VA
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Job Description
Job Title: Administrative Assistant I
Location: Tysons Corner, VA (100% On-Site)
Company: Quantum Science Solutions (QSS)
Type: Full-Time
Compensation: $18-20 per hour
Position Overview
Quantum Science Solutions (QSS) is seeking a professional, personable, and highly organized Administrative Assistant I to support daily operations at our Tysons Corner, Virginia office. This position serves as a primary point of contact for visitors, employees, candidates, and callers while providing administrative support across the organization. The ideal candidate will have excellent people skills, a positive and professional demeanor, strong communication skills, and the ability to manage multiple priorities.
Key Responsibilities
• Greet and assist visitors, employees, candidates, vendors, and other guests while maintaining a professional and welcoming front-office environment.
• Answer, screen, and route incoming telephone calls and respond to general inquiries.
• Receive and distribute mail, packages, deliveries, and other correspondence.
• Maintain conference rooms, common areas, office supplies, and other general office needs.
• Provide administrative support including scheduling, data entry, document preparation, filing, scanning, and maintaining spreadsheets and records.
• Assist with new-hire onboarding, including preparing onboarding materials, coordinating Day 1 activities, tracking required documentation, and following up with employees as needed.
• Provide support through candidate sourcing, candidate outreach, interview scheduling, resume organization, and maintaining candidate records and pipelines.
• Provide business support through prospect research, maintaining contact lists, introductory outreach calls, follow-up activities, and coordinating meetings with prospective clients.
• Assist with company meetings, employee events, and other administrative projects as needed.
• Perform other duties and responsibilities as assigned.
Mandatory Skills
• Excellent people and customer service skills.
• Strong verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and respond effectively to changing needs.
• Comfortable communicating in person, by telephone, and by email.
• Basic proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Ability to handle confidential and sensitive information with discretion.
• Dependable and punctual with the ability to maintain consistent front-office coverage.
• Ability to work independently, take initiative, exercise good judgment, and learn new processes and systems.
Preferred Skills
• Previous administrative, office, customer service, or related experience.
• Experience working in a professional office environment.
• Experience with candidate sourcing, professional networking platforms, or applicant tracking systems.
• Experience providing administrative support to multiple team members or departments.
Education
• High school diploma or equivalent required.
• Associate’s or bachelor’s degree in Business Administration, Human Resources, Communications, or a related field preferred.
Why QSS?
At QSS, you’ll have the opportunity to support a growing organization while gaining hands-on experience across business operations, human resources, talent acquisition, and client support. This position offers exposure to multiple areas of the business and opportunities for continued professional growth.
Benefits Include:
• Competitive compensation with annual performance bonuses
• Premium Medical, Dental, & Vision coverage
• Generous PTO plus Federal Holidays
• 401(k) with company match
• Professional development and certification support
Location: Tysons Corner, VA (100% On-Site)
Company: Quantum Science Solutions (QSS)
Type: Full-Time
Compensation: $18-20 per hour
Position Overview
Quantum Science Solutions (QSS) is seeking a professional, personable, and highly organized Administrative Assistant I to support daily operations at our Tysons Corner, Virginia office. This position serves as a primary point of contact for visitors, employees, candidates, and callers while providing administrative support across the organization. The ideal candidate will have excellent people skills, a positive and professional demeanor, strong communication skills, and the ability to manage multiple priorities.
Key Responsibilities
• Greet and assist visitors, employees, candidates, vendors, and other guests while maintaining a professional and welcoming front-office environment.
• Answer, screen, and route incoming telephone calls and respond to general inquiries.
• Receive and distribute mail, packages, deliveries, and other correspondence.
• Maintain conference rooms, common areas, office supplies, and other general office needs.
• Provide administrative support including scheduling, data entry, document preparation, filing, scanning, and maintaining spreadsheets and records.
• Assist with new-hire onboarding, including preparing onboarding materials, coordinating Day 1 activities, tracking required documentation, and following up with employees as needed.
• Provide support through candidate sourcing, candidate outreach, interview scheduling, resume organization, and maintaining candidate records and pipelines.
• Provide business support through prospect research, maintaining contact lists, introductory outreach calls, follow-up activities, and coordinating meetings with prospective clients.
• Assist with company meetings, employee events, and other administrative projects as needed.
• Perform other duties and responsibilities as assigned.
Mandatory Skills
• Excellent people and customer service skills.
• Strong verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and respond effectively to changing needs.
• Comfortable communicating in person, by telephone, and by email.
• Basic proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Ability to handle confidential and sensitive information with discretion.
• Dependable and punctual with the ability to maintain consistent front-office coverage.
• Ability to work independently, take initiative, exercise good judgment, and learn new processes and systems.
Preferred Skills
• Previous administrative, office, customer service, or related experience.
• Experience working in a professional office environment.
• Experience with candidate sourcing, professional networking platforms, or applicant tracking systems.
• Experience providing administrative support to multiple team members or departments.
Education
• High school diploma or equivalent required.
• Associate’s or bachelor’s degree in Business Administration, Human Resources, Communications, or a related field preferred.
Why QSS?
At QSS, you’ll have the opportunity to support a growing organization while gaining hands-on experience across business operations, human resources, talent acquisition, and client support. This position offers exposure to multiple areas of the business and opportunities for continued professional growth.
Benefits Include:
• Competitive compensation with annual performance bonuses
• Premium Medical, Dental, & Vision coverage
• Generous PTO plus Federal Holidays
• 401(k) with company match
• Professional development and certification support
group id: 91142086
