GSO Administrative Assistant – Russian Speaker X181

MEC Energy Services

Take Your Career Around the World


Looking for more than just your next job? Join a team supporting the U.S. Department of State at American embassies and consulates around the globe.


At MEC, we’re seeking skilled professionals across a wide range of disciplines—including skilled trades, facilities management, logistics, administration, technical services, and operations—to help support the critical mission of U.S. diplomatic facilities worldwide. Every role plays an important part in maintaining safe, secure, and mission-ready environments for American personnel serving overseas.


If you’re looking for meaningful work, the opportunity to live and work internationally, and an outstanding compensation and benefits package, we’d love to hear from you.


Major Duties Responsibilities:


Incumbent assists in supporting the GSO office and receives day-to-day direction from the Department of State’s S/GSO and A/GSO. Assists with providing a full range of support services for shipping and customs, as well as performing administrative and clerical services as necessary. The incumbent will assist with translating and interpreting tasks and orders requiring Russian language proficiency.


Specific responsibilities include but are not limited to:

• Arranges the shipment, importation, registration, and deregistration of Privately Owned Vehicles (POVs) and Official Vehicles (OFVs) for all Embassy personnel.


• Schedules pack-outs for Embassy personnel for Household Effects (HHE) and Unaccompanied Air Baggage (UAB) and keeps staff informed of activities concerning their effects until arrival at their next post.


• Using Russian language skills, assists GSO with external queries, both in person and through remote channels such as telephone, email, mail, and fax, and liaisons with local contractors and vendors.


• Inputs purchase orders into ILMS and Ariba and tracks status of orders.


• Coordinates with GSO on delivery of shipments.


• Processes shipments, including both Personal effects and USG supplies, for Embassy personnel.


• Assists with expediting specialized shipments.


• Reviews and examines bills received from packing, delivering, and shipping companies for payment, ensuring accuracy and timeliness.


• Closely coordinates with vendors until shipments by airfreight, sea freight, and road freight are received by the receiving team.


• Maintains accurate documentation and records of all shipments.


• Assists with procurement as needed.


• Assists with special projects as assigned by the S/GSO or Management Officer.


• Assist with any projects or duties as assigned by S/GSO and A/GSO

Required Qualifications:

• Must be 21 years of age or older, have completed secondary school or obtained a GED and possess a valid driver’s license.


• Must be able to type at least 40 words per minute, have excellent customer service skills, be familiar with word processing, and have a minimum of 3 years’ worth of customs, logistics, and shipping experience.


• Completion of college coursework related to procurement and logistics is desired.
  
  
  
  • Familiarity with procurement and logistics operations in general and overseas post operations in particular is highly desirable.
  
  
  • Must be able to obtain and maintain a U.S. Government Top Secret security clearance.
  
  
  • A 3/3 level in Russian are required.
  
  
  • A B.A. degree may be substituted for work experience requirements.
  
  
  • Must be a U.S. Citizen.