Policy and Audit Project Coordinator

Overview

Abacus Technology is seeking a Policy and Audit Project Coordinator to provide administrative support to the policy life cycle and NASA’s Audit Liaison in support of the NASA Enterprise Multimedia and Integrated Technical Services (eMITS) contract at Langley Research Center.  This is a full-time position.

Responsibilities

• Serve as the OCIO Directives Manager.
• Maintain a schedule that ensures policies and procedures are kept current.
• Detect and correct policy, processes, and procedure and determine overlaps and potential conflicts.
• Coordinate new IT policy and existing IT policy updates ensuring that all OCIO subject matters are addressed.
• Coordinate reviews and comments on NASA policies, processes, and procedures.
• Coordinate and track requisite reviews and disposition of comments.
• Prepare the final submission of policy changes into the designated repositories.
• Draft executive summaries that will be used in official communication of new policy or policy changes.
• Create and maintain a full and current inventory of Agency and Center-specific directives, procedural requirements, and information directives, handbooks, and memoranda.
• Provide monthly policy status reports.
• Coordinate activities and report activity status of programs based on outlined NASA standards.
• Make improvement recommendations and participate in process improvement activities.
• Review and update OCIO information in the provided system of record.
• Track and manage activities regarding open audit recommendations.
• Prepare request for closure and request for extensions on completed or deferred audit recommendations for review.
• Maintain AL records, documents, files, and artifacts.
• Provide a monthly OCIO Audit Status Report.
• Provide consolidated listings of closed and open audit recommendations for use in external briefings as requested.
• Provide support in development of closure package or requests for extension of audits.
• Attend relevant meetings to capture attendance, minutes, and actions resulting from the meeting (s). Track any actions to closure. Maintain and submit conference attendance records.
• Schedule and facilitate audit conversations as required.

Qualifications

3+ years experience in project coordination.  Bachelor’s degree in a related field.  Knowledge of policies and procedures, regulations, and audit processes.  Experience performing analytical and administrative tasks.  Excellent communication and interpersonal skills.  Must be detail orientated with the ability to manage multiple high priority deadlines.  Advanced knowledge of Microsoft Excel.  Able to work independently and collaboratively in a remote work environment.  Excellent customer service skills.  Strong organizational and multitasking skills.  Proficient in Microsoft Office 365 (Power Apps, Lists, Planner, Power BI, Word, Excel, PowerPoint, Outlook, Teams, OneNote, OneDrive), SharePoint, and Box.  Process improvement experience preferred.  Must be a US citizen.

Applicants selected will be subject to a U.S. government security investigation and must meet eligibility requirements for access to classified information.

EOE/M/F/Vet/Disabled