ADMINISTRATIVE OFFICER (TITLE 32)

Duties

This position is located in the Wing Headquarters of an Air National Guard (ANG) Wing. The purpose of this position is to provide subject matter expertise, leadership, consultation, collaboration, and advisory services essential to the direction and efficient operation of the organization. Directly assist leaders with the management of key day to day planning, public affairs, process improvement, protocol, operations and special projects at the highest level of the organization. Collaborates and coordinates assigned functions with managers, office of primary responsibility, leaders and supervisors; participate with management to address and resolve issues, as well as provide recommendations for correcting or improving the organizations overall program management, efficiency and effectiveness. This position reports directly to the Wing Commander.

MAJOR DUTIES: This is NOT an all-inclusive list.

• Ensures internal systems and procedures for carrying out the organization's administrative functions meet the requirements of balancing costs, benefits, productivity, efficiency, and effectiveness.
• Accomplishes or assigns actions/staff work to subject matter experts/functional proponents as appropriate based on knowledge of organizational responsibilities, familiarity with subject matter, and broad guidance from the command group.
• Work relieves Wing leadership of all but the most pressing and necessary decision and action policies.
• Provides sound research, analysis, advisory and consultation to the Command team; recommends improvements in the formulation and application of policies and procedures. Addresses Freedom of Information Act (FOIA) initiatives, legislative activities, and responses to congressional inquiries.
• Supports the organization through the development and oversight of the knowledge management program. Acts as an intermediary to resolve significant or controversial issues, problems and disagreements that are referred to Commander.
• Directs the management of a myriad of unique, atypical, and unrelated problems.
• Establishes communication channels internal and external to the organization; keeps internal and external customers as well as unit members, traditional and full time, informed and facilitates communication laterally and horizontally throughout the organization.
• Resolves day-to-day administrative and management problems, plan, develop, and execute organization's Administrative Management Program (AMP).
• Oversees administrative programs and projects that consist of a variety of functions, efforts result in increased accuracy, productivity and efficiency; develops administrative guidelines and standard operating procedures.
• Initiates, plans, directs, and/or participates in special studies and projects in areas such as; resource utilization, personnel management, logistical support, knowledge management, readiness programs, etc.
• Researches, reviews, and analyzes processes and procedures to determine the overall applicability, effectiveness, efficiency, and productivity of activities and programs; develops final report and briefing, makes recommendations that impact high level decision making, and increases efficiency.
• Represents the Wing in meetings with congressional, state and local officials, special interest and business group spokespersons to market and advertise ANG programs, activities, and requirements to gain support for ANG missions.
• Attends community functions and serves as protocol specialist, spokesperson to create public interest in ANG programs.
• Provides oversight, coordination and collaboration as it pertains to protocol functions.
• Implements, directs, and coordinates executive functions, services and activities.
• Represents the commander in interaction with other agencies; markets, publicizes, and distributes information as it pertains to unit programs, initiatives, community events, open house, and special projects.
• Collaborates and consults with Wing Public Affairs Officer (PAO), drafts, develops, and finalizes narrative, prepares and coordinates news releases with State JFHQ to support communication with local media, high-ranking public officials, corporate leadership, civic groups, other reserve components, Air Force, Army, National Guard Bureau (NGB) and respective headquarters staff representatives.
• Performs as the historian, responsible to ensure timely, complete and accurate capture and cataloging of significant historical data, and generation of required reports. Prepares the annual historical summary for submission to higher headquarters.
• Performs other duties as assigned.

Requirements

Conditions of employment

Compatible military grade and assignment required prior to the effective date of placement. This is an Air National Guard (ANG) Dual Status Technician Excepted Service position requiring military membership, compatible military skill assignment, and classification. Applicants who are not currently a member of the National Guard must be eligible for immediate membership. If you are not sure you are eligible for military membership, please contact a National Guard recruiter prior to applying for this position.
Military Requirement: Officer
Military Grade: Maj

• Military membership in the Utah National Guard is required.
• Males born after 31 December 1959 must be registered for Selective Service.
• Participation in direct deposit is mandatory.
• Pending analysis, you may be required to complete a new 1-year probationary period when moved to this position IAW CNGBI 1400.25.
• Must be able to obtain a TOP SECRET security clearance.
• This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
• Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
• May occasionally be required to work other than normal duty hours; overtime may be required.
• The duties and responsibilities of your job may significantly impact the environment. You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.
• May be required to travel in military and/or commercial aircraft to perform temporary duty assignments.
• May be required to drive a motor vehicle. Valid driver's license is required.
• This position may be designated mission essential based on local conditions. Mission essential personnel report for duty at normal times when the base is closed or delayed reporting and remain on duty during phased or early release.
• This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. This designation will not exceed 14 calendar days per year unless otherwise approved in advance by the TAG.
• Potential for incentive pay.

Qualifications

*Your resume must reflect in detail how the duties and responsibilities under each position you have held with each employer meets the below listed general and specialized experience required for the position.

**Must include beginning and ending dates of employment stated as MM/YYYY; and total hours worked per week in order to determine part time vs. full time credit.

Minimum Requirements:
Experience, education or training in managing or directing, one or more programs, including appropriate supporting service organizations. Supervisory, managerial, professional or technical work experience and/or training which has provided knowledge of management principles, practices, methods and techniques. Experience using computer and automation systems.

Specialized Experience:
1-year specialized experience equivalent to at least the next lower grade level (GS-0341-11). (Applicant must submit SF 50 showing experience in occupational series 0341 to determine qualification)
OR
Must have experience, education, or training using quantitative and qualitative techniques for analyzing and measuring the effectiveness, efficiency, and
productivity of administrative and technical programs. Experience developing the mission and work processes of programs throughout the military organization and multilevel agencies. Experience in analytical and investigative techniques.

Organizational Requirements:

• Incumbent must have current TOP SECRET security clearance to accommodate clearance needs associated with position and mission set of organization.
• Incumbent must have MICT/IGEMS background to train staff personnel on systems utilization & analyze & synthesize data from mentioned systems.
• Officer with any AFSC

Education

Not applicable.

Additional information

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency ( ).

MILITARY MEMBERS WITH BONUSES : Upon acceptance of a military technician position military members who are currently receiving a military Reenlistment/Extension Bonus (REB) or GI Bill-SR Kicker may lose incentive eligibility and may be subject to termination or suspension of incentive (includes indefinite and temporary technicians on assignment for more than 180 days in any continuous 12-month period). Are advised to meet with education specialist to review contract.