Office, Culture and Community Coordinator

Office, Culture & Community Coordinator

About the Role

We're looking for a highly organized, proactive, and people-oriented individual to help create a welcoming, organized, and engaging workplace. This role will oversee day-to-day office organization, coordinate company events and celebrations, manage branded merchandise and swag, support our charitable giving and community initiatives, and assist with recruiting and employee-related activities.

The ideal candidate is someone who enjoys making things happen behind the scenes, has excellent attention to detail, is comfortable managing multiple priorities, and genuinely enjoys creating positive experiences for employees, candidates, clients, and the broader community.

Key Responsibilities

Office & Workplace Management

• Coordinate office vendors and service providers as needed.
• Identify opportunities to improve the office environment and employee experience.
• Help ensure the office runs smoothly on a day-to-day basis.
• Keep the office organized, welcoming, and well stocked.
• Manage office supplies, snacks, beverages, and other workplace needs.

Corporate Events & Employee Engagement

• Plan and coordinate company events, including holiday parties, team celebrations, employee appreciation events, and other gatherings.
• Manage event logistics including venues, catering, décor, entertainment, invitations, RSVPs, and budgets.
• Coordinate with internal teams and external vendors to ensure events run smoothly.
• Bring creativity and thoughtfulness to employee celebrations and special occasions.

Charitable Giving & Community Engagement

• Help manage the company's charitable giving program and community initiatives.
• Coordinate donation requests and maintain records of charitable contributions.
• Research and identify opportunities for the company to support nonprofits and community organizations.
• Coordinate employee participation in charitable events, drives, and volunteer opportunities.
• Help communicate the company's charitable efforts internally and externally when appropriate.

Company Swag & Merchandise

• Manage the company's branded merchandise and swag program.
• Maintain inventory and coordinate ordering, fulfillment, and distribution.
• Source new and creative merchandise ideas that align with the company's brand.
• Coordinate swag for new employees, events, client gifts, conferences, and special occasions.
• Work with vendors to obtain pricing, samples, and production timelines.

Recruiting & Employee Support

• Provide administrative and logistical support throughout the recruiting process.
• Help coordinate candidate interviews, schedules, and onsite visits.
• Assist with candidate communications and the overall candidate experience.
• Support recruiting events, job fairs, and other talent-related initiatives as needed.
• Assist with onboarding activities and new-hire preparation.
• Partner with leadership and team members on employee-related projects and initiatives.

Administrative & Special Projects

• Support leadership and the broader team with special projects and company initiatives.
• Manage multiple projects and deadlines while maintaining strong attention to detail.
• Help coordinate company-wide communications related to events, giving initiatives, recruiting, and office activities.
• Take ownership of projects from planning through execution and follow-up.

What We're Looking For

• Highly organized and detail-oriented with strong follow-through.
• A proactive, resourceful problem solver who takes initiative.
• Excellent communication and interpersonal skills.
• Comfortable managing budgets, vendors, timelines, and multiple priorities.
• Creative and thoughtful, with a strong eye for detail and presentation.
• Someone who enjoys bringing people together and creating a positive workplace experience.
• Professional, approachable, and comfortable interacting with employees, candidates, vendors, and external partners.
• Ability to work independently while collaborating effectively across the organization.
• Previous experience in office management, workplace experience, event planning, recruiting coordination, operations, or a related field is a plus.