Administrative Assistant

Bailey Information Technology, LLC

Administrative Assistant

• Barrigada, Guam

BAILEY INFORMATION TECHNOLOGY, LLC (BIT, LLC)

Service-Disabled Veteran-Owned Small Business (SDVOSB)

Administrative Assistant

Guam Army National Guard — Recruiting and Retention Battalion

Barrigada, Guam



About the Role



Bailey Information Technology, LLC (BIT, LLC), a Service-Disabled Veteran-Owned Small Business (SDVOSB), is seeking an experienced Administrative Assistant to support the Guam Army National Guard (GUARNG) Recruiting and Retention Battalion (RRB). In this role, you will be the driving force behind the Battalion's enlistment waiver process — managing packet preparation, tracking, and routing from start to finish, and serving as the go-to point of contact for recruiters navigating waiver requirements. This is a mission-critical, client-facing position supporting our nation's service members and applicants.



Quick Facts



Location
Barrigada, Guam — Guam Capital Investment Corporation (GCIC) Annex A1 / Joint Force HQ, Bldg 300, Rm 109
Work Schedule
Monday–Friday, 8:00 AM – 5:00 PM (onsite; no telework)
Employment Type
Full-Time, Contract (pending award)
Clearance / Screening
Must be able to pass an FBI fingerprint check and NACI background investigation for CAC/installation access; U.S. citizenship-level background screening required
Travel
Local travel via personal vehicle (POV) required to route documents for signature at nearby command/admin locations



What You'll Do

• Build and process enlistment waiver packets in accordance with AR 601-210 and the Accession Options Criteria (AOC)


• Produce and scan all required core waiver documents; check each packet for accuracy and completeness


• Forward completed waiver packets to the Recruiting & Retention Section Chief (RRSC)


• Maintain a digital tracking log of all waivers in process and prepare a consolidated monthly status report for Battalion leadership and the Contracting Officer's Representative (COR)


• Supply recruiters (RRNCOs) with the applicant data needed to complete waiver screens in Recruiter Zone (RZ)


• Serve as the single point of contact for waiver packet processing across the recruiting force, keeping everyone current on requirements and policy changes


• Conduct administrative interviews with applicants and walk them through required documentation and next steps


• Personally route waiver packets to local command/administrative offices to secure required approval signatures


• Draft and maintain the waiver-processing Standard Operating Procedure (SOP), subject to COR review


• Provide general administrative support: filing, phones, scheduling, and research/briefing materials as needed

What You Bring

• Strong organizational skills and comfort managing multiple documents/deadlines simultaneously


• Excellent written and verbal communication skills; comfortable interviewing applicants and briefing leadership


• Working knowledge of (or ability to quickly learn) military enlistment processes, AR 601-210, and waiver documentation requirements


• Proficiency with Microsoft Office 365 (Word, Excel, Outlook)


• Ability to maintain confidentiality and safeguard Personally Identifiable Information (PII)


• Valid driver's license and personal vehicle for local document-routing travel


• Ability to pass an FBI fingerprint check and National Agency Check with Inquiries (NACI) for CAC/installation access


• Prior military, National Guard, or recruiting-office administrative experience strongly preferred

Work Environment



This is a fully onsite position supporting the GUARNG RRB at the Guam Capital Investment Corporation (GCIC) Annex A1 and the Joint Force Headquarters (Building 300, Room 109) in Barrigada, Guam. Standard hours are Monday–Friday, 8:00 AM to 5:00 PM, aligned with federal and installation holidays. Telework is not available for this position.



About BIT, LLC



Bailey Information Technology, LLC (BIT, LLC) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) delivering IT, engineering, geospatial, administrative, and program support services to federal government clients. Led by President Robert L. Bailey, BIT is committed to mission-focused performance and supporting the men and women of our Armed Forces.

This position is contingent upon contract award.