AVIATION RESOURCES MANAGEMENT SPECIALIST

Duties

The primary purpose of this position is: as an ART position, to manage all operations resource and aviation management activities by using the Aviation Resource Management System (ARMS) for all flying personnel in the squadron. ARMS is a sophisticated data collection and retrieval system used by commanders to manage aircrew training and qualification. Additionally, provides training to reservists in the accomplishment of tasks set forth herein.

DUTIES:

DUTY 1: Plans, organizes and directs the activities of Operations Data Management ensuring aviation resource management comply with legal and regulatory requirements and meet customer needs. Directs, controls and monitors the operation and maintenance of the Aviation Resource Management System (ARMS). Establishes operating procedures to ensure the timely and accurate processing of all aviation management data. Assures ARMS operates and is utilized as an integral part of the Operational and Training program and in conformity with governing instructions, procedures and policies established by higher headquarters, as well as complying with the assigned program requirements. Collects and evaluates management data pertaining to ARMS operations, including policies, work operations and progress, identifying actual or potential problem areas and/or trends. Formulates and recommends changes, corrective action or new methods and programs to ensure efficiency, economy and balance of operative programs. Verifies flight data documents. Receives, validates and processes inputs and source documents which relate to Air Force requirements and resource record maintenance. Compiles, audits and summarizes transaction data for ARMS and identifies problems and trends. Plans and coordinates real-time access to the information in ARMS, prints products in support of day-to-day operations. Monitors daily file maintenance through periodic reviews of transaction registers, related source documentation, and development/utilization of deferred and immediate inquiry techniques for quality control purposes. Reviews the file monitor and reject transaction registers. Purges and analyzes discrepant and/or delinquent actions and assists work centers in preventing and resolving difficulties with ARMS. Consults with all aircrew members to obtain flying related data. Coordinates with squadron training officers. Briefs members concerning obligations incident to incentive pay qualification, flight physicals and physiological training requirements and schedules accordingly. Explains matters effecting individual's aviation career status and requirements for active or inactive flying status. Compiles data and briefs aircrew members preparing for separation, relocation, retirement or disqualification. Ensures data recorded in the systems and provided toother users, through computer interfaces, are accurate. Maintains specific data pertaining to resources, including status data for flying personnel and some support personnel; months of operations flying duty in accordance with the Aviation Career Incentive Act; qualification data and total flying hours and sort data; individual requirements for flying; and flying pay qualifications.

DUTY 2: Is responsible for all flight incentive pay actions. Ensures all aircrew members receives the appropriate type of flight incentive pay. Ensures incentive pay is validated against the Entitlement Verification Listing from the local Accounting and Finance Office (AFO) quarterly (January, April, July and October.) Monitors all flying accomplished by aircrew members in conditional incentive pay status. Ensures prior to certifying the Military Pay Order (MPO) the individual has valid aeronautical orders, a current medical recommendation for flying duty, and a physiological training record and has qualified by meeting the incentive pay requirements. Ensures the standards imposed by the Aviation Career Incentive Act (ACIA) of 1974, the ACIA of 1989, the National Defense Authorization Act (NDAA) of1996 and the NDAA of 2000 are met by all aircrew members and the appropriate MPOs are published when members meet or fail to meet standards.

DUTY 3: Performs supervisory personnel management responsibilities for less than four positions. Plans work to be accomplished by subordinates, sets and adjusts priorities, and prepares schedules for completion of work. Develops ways to improve work methods and processes. Provides guidance and advice on work and administrative matters. Approves leave. Evaluates work performance of subordinates. Hears and resolves complaints. Effects disciplinary measures. Identifies and arranges for needed development and training of subordinates. Interviews candidates and makes selections for positions in the office. Applies Equal Employment Opportunity concepts and requirements to actions and decisions and maintains an appropriate working environment. Educates subordinates on and complies with safety and security directives.

Requirements

Conditions of employment

• U.S. Citizenship is required
• Must be a current member of the AF Reserve or willing/qualified to join
• If authorized, PCS will be paid IAW JTR and AF Regulations. If receiving an authorized PCS, you may be subject to completing/signing a CONUS agreement. More information on PCS requirements, may be found at: https://afciviliancareers.com/regulatory/
• Males must be registered for Selective Service, see www.sss.gov
• Total salary varies depending on location of position
• This position is subject to provisions of the DoD Priority Placement Program
• Employee may be required to work other than normal duty hours, to include evenings, weekends and/or holidays
• Shift work and emergency overtime may be required
• Employee must maintain current certifications
• Disclosure of Political Appointments
• Advance in hire may be authorized if there is demonstrable proof provided on your resume
• Recruitment Incentive may be authorized for this position
• Relocation Incentive may be authorized for this position
• Leave accrual may be authorized upon request
• Direct Deposit: All federal employees are required to have direct deposit.
• Depending on the type of position (competitive/excepted) you are selected for, you will be required to serve a 1-year probationary period OR 2-year trial period.
• Upon completion of your probationary/trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
• AFSC: 1C0X2/SMSgt/E-8

Qualifications

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Administrative and Management Position, Miscellaneous Administration and Program Series 0301.

SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-07, or equivalent in other pay systems. Examples of specialized experience includes knowledge and experience in applying medical administrative, personnel, training and performance/process improvement concepts, principles, and theories; and qualitative analysis methods relating to the management of the medical unit and the medical force protection programs supporting the wing. NOTE: Must be reflected in your resume.

OR
EDUCATION: Master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree which demonstrates the knowledge, skills, and abilities necessary to do the work of the position. NOTE: You must submit a copy of college transcripts.

OR
COMBINATION OF EXPERIENCE AND EDUCATION: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. NOTE: You must submit a copy of college transcripts.

FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-07 level is required to meet the time-in-grade requirements for the GS-09 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

Knowledge of aircraft types and aircrew composition. Knowledge of aviation service eligibility directives.

Ability to work in stressful areas and respond to situations rapidly. Ability to plan, organize and communicate effectively, both orally and in writing. Ability to plan, organize and reprioritize work to meet changing deadlines.

Knowledge and experience using personal computer (a variety of software and hardware, i.e., word processor, spreadsheet, graphic presentations, e-mail, etc.)

Skill and ability to prepare projects/reports and have the ability to deliver briefings to senior staff and management personnel at all levels.

Skill and ability to operate ARMS and its system interfaces and to troubleshoot/resolve system technical problems. Skill in developing interpersonal relationships, maintaining good working relationships, and working cooperatively as a member of a team.

Knowledge of personnel management policies, practices, and procedures FACTOR

OTHER SIGNIFICANT FACTS:

• Performs other related duties as assigned.
• This is an ART position. The incumbent is required to meet and maintain Air Force Reserve requirements. Work schedule will be aligned to allow incumbent to fully participate in UTAs. The incumbent's regular assignments are ART duties; however, the incumbent may be assigned some non-ART duties, generally not to exceed 30 percent
  of total responsibilities.
• May be required to fly in commercial and military aircraft to perform temporary/permanent duty assignments.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

This is an Air Reserve Technician (ART) position. ARTs are eligible for 15 days active duty tour each year for which military leave is granted with full civilian pay. Air Reserve units and members; are subject to immediate call to active duty in mobilization to meet a national emergency. For additional information regarding ART positions and/or military qualifications, please call 1-800-257-1212. Retired military are usually ineligible for membership in the AF Reserve. Retired military that have active AF Reserve assignments may apply provided they show assignment (position) on the application. A military service member's statement of service/certification will be accepted IF a terminal leave form or DD214 cannot be provided. The statement/certification should indicate member's separation from active duty is within 120 days of the closing date of this announcement. It must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters and must indicate when your terminal leave will begin, your rank, dates of active duty service, the type of discharge and character of service (i.e. honorable). Your preference and/or appointment eligibility will be verified prior to appointment. Military members may be appointed before the effective date of their military retirement/separation if member is on terminal leave.

Individuals selected for ART positions must meet both civilian qualifications and uniformed military requirements. In addition to meeting civilian qualifications, applicants must obtain military membership in the Air Force Reserve, wear the uniform, maintain job-specific military specialty requirements, and meet other military qualifications such as age, height, weight, and physical fitness standards. For more information click and speak with an Air Force Reserve Recruiter.

Education

IF USING EDUCATION TO QUALIFY: If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcriptswith the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click to check accreditation.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Additional information

Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click . To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location.

Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click for more information.

Current Federal Civilian employees may apply for temporary and term positions and if selected, a break in service may be required prior to appointment to the position.

120-Day Register: This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur.

Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected, and placed at the highest grade for which they applied. You must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP. Click to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist.

Priority Placement Program (PPP) Applicant Eligible: PPP Applicants, if determined well qualified and selected, will be placed at the at the full performance level. You must include the applicable completed copy of the PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP Applicant. Click to obtain/download a copy of the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your claimed preference). To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this vacancy announcement.

is available to a Federal employee hired on/after 5 Nov 2016, who is a veteran with a service-connected disability rating of 30% or more. For more information, click .

Incentives: Recruitment and/or retention incentives may or may not be used.

If you have questions regarding this announcement and have hearing or speech difficulties click .