Junior Program Officer-540132

Description

The Bureau of Education of Cultural Affairs, Office of Private Sector Exchange Designation (ECA/EC/D) and The Front Office (ECA/EC/FO) have a requirement for five full-time positions to provide staff support in a variety of areas to ECA/EC/D Office Director and ECA/EC/D Management Officer providing a variety of administrative duties and responsibilities essential to the operation of the office while performing substantive confidential assignments.

Job Duties:

• Assists and guides potential and current EVP sponsors through the designation and re-designation process to ensure regulatory compliance.
• Assists the EC Front Office Management Officer and other front office leadership in carrying out day to day administrative and operational functions.
• Supports front office activities related to facility requests, space planning, maintenance coordination, office moves, inventory control, and supply requests.
• Provides logistical and administrative support for front office meetings, office wide activities, conferences, and other events.
• Reserves conference rooms and meeting spaces for office wide meetings, events, and other front office needs.
• Organizes and distributes office wide announcements and other internal communications to support timely information sharing across ECA/EC.
• Assists with travel logistics and related administrative arrangements in support of front office requirements.
• Coordinates with the Senior Advisor, Management Officer, and Special Assistant to support greater uniformity, consistency, and standardization in front office processes, communications, and administrative practices.
• Supports the implementation of office procedures and internal management practices designed to improve efficiency and consistency across the ECA/EC Front Office.
• Assists in maintaining shared systems, trackers, and other administrative tools used to support front office operations.
• Assists the Management Officer and Special Assistant with special projects and new initiatives that advance ECA/EC front office priorities.
• Supports planning, coordination, and follow through for office management initiatives, including operational improvements and internal process enhancements.
• Provides administrative support for projects related to BridgeUSA conferences, meetings, and office wide events.
• Tracks and manages the inventory of BridgeUSA conference supplies and related materials to ensure readiness for office and program needs.
• Assists with onboarding activities for contracting staff and other personnel, helping ensure new team members receive necessary information, materials, and office access support.
• Provides general administrative support to front office personnel and contributes to a well organized and effective office environment.
• Responds to routine inquiries and coordinates with appropriate staff to facilitate timely resolution of administrative matters.
• Serves as floor warden for emergency evacuations and assists in supporting front office emergency preparedness and safety procedures.
• Helps communicate relevant emergency information and procedures to office staff, as needed.

Requirements

• Proven written and verbal communication skills.
• Proven timely and precise organizational skills.
• Proven critical and creative thinking and analytical skills.
• Proven ability to work independently.
• Proven ability to multi-task in a high volume, fast-paced work environment.
• Proven ability to perform effectively in a flexible, team-oriented environment.
• Proven ability to build and maintain strong working relationships with colleagues.
• Proven ability to work with Microsoft office software in order to prepare a broad range of material.
• Knowledge of analytical methods in order to review and evaluate reports and other materials and analyze office operations and provide input on various EVP initiatives.
• Skill in written and oral communications to explain procedures and policies to a variety of personnel and provide timely, authoritative, diplomatic, and tactful responses to selected inquiries regarding EVP-related issues.
• Proven experience with Data Analysis and Reports, which includes but is not limited to reviewing data and generating an assessment report, perform a statistical analysis, support a management initiative, or policy guidance based on your analysis of that data.
• Proven experience with the examination of Business Documents, specifically examining and evaluating business related documents with the objective of determining their sufficiency to a previously identified goal.

Benefits

Benefits Include:

• Covers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental
• Matching 401K
• Short- and Long-Term Disability
• Pet Insurance
• Professional Development/Education Reimbursement
• Parking and Transit Benefits for NY, NJ, ATL, and DC Metro areas

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Salary Compensation: $85,000-$90,000