Legal Assistant III

POSITION SUMMARY�

The Legal Assistant III provides comprehensive legal administrative and litigation support services to the U.S. General Services Administration (GSA), Office of General Counsel (OGC). Operating within a nationwide legal office environment, this position delivers front office management, document preparation, case file and records management, legal review tracking, data entry, correspondence, scheduling, and court/board filing support. The Legal Assistant III may also provide Freedom of Information Act (FOIA) program support if the optional FOIA CLINs are exercised by the Government.�

This is a full-time, on-site position performed at Government-designated OGC locations in Washington, DC, with the potential for authorized�telework. The individual reports to the Contractor's on-site Program Manager or designated�supervisor, and�coordinates daily tasking with the GSA OGC Contracting Officer's Representative (COR) and assigned attorneys.�

DUTIES AND RESPONSIBILITIES�

Front Office and Reception Support�

?��Greet, screen, and direct visitors�in accordance with�Government security procedures and the OGC routing matrix.�

?��Control visitor access, implement visitor management and office security protocols, and�maintain�a professional front office environment at all times.�

?��Provide routine or procedural office information to visitors and�callers as�authorized by the Government.�

Telephone, Visitor, and General Inquiry Support�

?��Answer, screen, and route incoming telephone calls; receive and record messages accurately.�

?��Ascertain the nature of caller and visitor inquiries and�determine, consistent with Government direction, whether routine or procedural information may be provided.�

?��Follow the Government-provided routing matrix strictly; route all inquiries not explicitly covered to a designated point of contact for disposition.�

?��Protect sensitive information from unauthorized disclosure when responding to inquiries.�

Scheduling, Calendar, Travel, and Timekeeping Support�

?��Maintain assigned�attorneys'�calendars; schedule and reschedule appointments, meetings, conferences, and conference calls.�

?��Maintain daily suspense lists, remind attorneys and staff of deadlines and commitments, and reserve meeting rooms to prevent scheduling conflicts.�

?��Schedule and make travel and lodging arrangements for OGC staff, including cost comparisons, pre-travel approvals, and travel voucher entry into�ConcurGov�or other Government-designated systems.�

?��Serve as�timekeeper as�assigned; input time, leave, and attendance information into HR Links or other designated systems.�

Incoming and Outgoing Mail Support�

?��Receive, open,�time-stamp, review, and distribute incoming mail and faxes; route priority and misdirected mail appropriately.�

?��Collect, sort, prepare, and dispatch outgoing mail daily; coordinate local courier service when necessary and approved.�

Document Preparation, Legal Correspondence, and Word Processing�

?��Prepare legal documents, correspondence, reports, memoranda, legal briefs, exhibits, pleadings, and other written materials using Microsoft Office Suite, Google Workspace, Adobe Acrobat, and other Government-designated software.�

?��Produce documents from handwritten drafts, edited copy, or electronic files; prepare final-form correspondence with responsibility for format, arrangement, grammar, spelling, punctuation, capitalization, pagination, and consistency.�

?��Prepare documents requiring complex formatting, including charts, special symbols, tables of authorities, and other tables.�

?��Ensure documents�comply with�applicable office, agency, court, board, or commission formatting requirements.�

?��Review outgoing correspondence for proper signature, attachments, enclosures, and procedural compliance; flag formatting inconsistencies or missing references for the document author's review.�

Filing, Case File, and Records Management Support�

?��Establish and maintain physical and electronic files;�maintain�documents, correspondence, case files, legal subject files, and other materials�in accordance with�applicable office file plans.�

?��Cross-reference, reorganize, add to, and retrieve files as needed; track case disposition and�identify�files to be purged.�

?��Safeguard files from loss or unauthorized disclosure;�dispose�of sensitive material per Government procedures.�

Legal Filing and Court/Board Submission Support�

?��Prepare and assemble documents for filing, mailing, submission, or service; prepare required transmittal forms, envelopes, and related filing materials.�

?��Format documents�in accordance with�applicable court, board, commission, or agency rules.�

?��Support�timely�filing with the U.S. District Court, U.S. Court of Federal Claims, boards of contract appeals, the Government Accountability Office, Department of Justice, and U.S. Attorney offices, as directed.�

?��Maintain documentation showing that pleadings and materials have been filed, served, or�submitted�to the�appropriate recipient.�

Legal Review Tracking Support�

?��Circulate�sensitive correspondence, legislative items, executive orders, and other matters requiring legal review and concurrence.�

?��Use Government-designated applications to track correspondence and other items through the review process; communicate with OGC divisions to confirm legal concurrence.�

?��Maintain records of tracked items; generate reports regarding OGC responses as requested.�

Legal Research and Reference Material Support

?��Receive, catalog, shelve, and inventory legal publications, books, and documents.�

?��Search for, assemble, and summarize information from authorized sources using LexisNexis, Westlaw, GSA electronic databases, and other authorized resources.�

?��Prepare recurring statistical and managerial reports reflecting legal workload, as directed.�

Data Entry and Tracking Support�

?��Enter and update office budget, timesheet, leave, travel, training, workload tracking, and litigation case tracking information in Government-designated systems.�

?��Perform internet searches and other data entry and tracking duties within the scope of this position.�

Document Reproduction and Assembly Support�

?��Coordinate with attorneys and staff�regarding�copying, printing, scanning, and assembly requirements.�

?��Reproduce and assemble legal documents, litigation materials, and special or recurring reports; prepare document packages for review, filing, mailing, or distribution.�

Office Equipment and Supply Support�

?��Provide printing, photocopying, scanning, shredding, and related support services; perform minor equipment maintenance and request service as needed.�

?��Perform periodic inventory of general office supplies and recommend purchases.�

Optional FOIA Program Support

?��Receive, log,�ascertain, and route incoming FOIA requests and related communications.�

?��Gather requested records, prepare and assemble responsive documents within legally prescribed�timeframes, and�assist�with�identifying�potentially applicable FOIA exemptions (subject to Government review).�

?��Prepare redactions and draft FOIA responses (subject to Government review and approval);�establish�and maintain physical and electronic FOIA files.�

?��Review FOIA correspondence for format, style, attachments, enclosures, and procedural compliance.�

?��Track disposition of FOIA requests; prepare recurring statistical reports reflecting FOIA workload and managerial metrics.