EXECUTIVE ASSISTANT TO THE OFFICE OF GENERAL COUNSEL

Duties

• Serves as the primary advisor to the SES on all administrative matters, exercising delegated authority to manage and execute the administrative and business functions of the office.
• Serves as a GPC holder, executing purchases for services and supplies in strict compliance with federal regulations. Manages and maintains auditable procurement records.
• Proactively manages long-range calendars, deconflicts competing priorities, and ensures the SES is prepared for all engagements with read-ahead materials and background information.
• Manages the Agency's participation in the Financial Disclosure Management (FDM) system for the filing of OGE 450 Confidential Financial Disclosure Reports.
• Acts as the Contracting Officer Representative (COR) or alternate COR for major administrative and technical support contracts.

Requirements

Conditions of employment

• Must be a U.S. Citizen or National
• This national security position, which may require access to classified information, requires a favorable suitability review and security clearance as a condition of employment. Failure to maintain security eligibility may result in termination.
• Registered for Selective Service (males born after 12-31-1959)
• Time after Competitive Appointment: Candidates must have served 3 months after latest competitive appointment in the Federal service.
• Time in Grade Requirement - see the Qualifications field below for more details.
• Must be able to obtain/maintain security clearance

Qualifications

Time-in-Grade: Current or former federal employees who have held a GS position in the preceding 52 weeks, must meet the time in grade requirement. Applicant must have served 52 weeks as a GS-12 or higher grade in Federal Service.

Specialized Experience: One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-12) within the federal service, which demonstrates the ability to perform the duties of the position, is required.

Specialized experience is defined as: Experience serving as an advisor to a Senior Executive Service (SES) on administrative matters to include executing administrative and business functions of an office; AND Experience managing or supporting the Government Purchase Card program or the Office of Government Ethics (OGE) Form 450 Confidential Financial Disclosure Program.

You may qualify for consideration if meeting time-in grade, specialized experience, education requirement, 90 days after competitive appointment requirement, and all other qualification requirements within 30 calendar days after the closing date of the announcement, unless otherwise indicated on the announcement.

Education

There is no substitution of education for specialized experience at the GS-13 grade level.

Additional information

• A one year probationary or trial period may be required.
• We may use this announcement to fill additional vacancies within 90 days of the closing date.
• Moving costs MAY be paid.
• Recruitment, relocation, or retention incentives MAY be authorized. The Tax Cuts and Jobs Act of 2017 makes certain reimbursements/payments taxable. For information on these changes and the Relocation Income Tax Allowance (RITA), for which some appointees are eligible, click .
• Incumbent is required to complete the Contracting Officer Representative mandatory training within 90 days upon entering the position and maintain proficiency annually thereafter.
• Employee is subject to recall or call back during off-shift hours, 7 days a week, 24 hours a day, if required by upper management.
• For more information on veterans' preference click .
• Males born after 12-31-59 must be registered or exempt from Selective Service (to verify your registration status click ).
• The Department of Defense (DoD) on employment of annuitants issued March 18, 2004 will be used in determining eligibility of annuitants.
• For more information regarding qualifications requirements please click .
• You may submit a cover letter which will be forwarded to the selecting official with your resume. Your cover letter will not be used to verify your qualifications or eligibility.
• Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here:
• Priority Placement Program (PPP) Military Spouse Preference (MSP) eligible candidates will receive priority consideration at the highest grade level for which they have applied and been determined best qualified up to and including the full performance level.
• All applicants are encouraged to apply electronically. If you are unable to apply on-line, you may contact 317-212-0454 for assistance.