Executive Assistant

Bailey Information Technology, LLC

Executive Assistant

• Offutt AFB, Nebraska

EXECUTIVE ASSISTANT

Office of the Staff Judge Advocate (55 WG/JA) — Offutt AFB, NE

Full-Time | Bailey Information Technology, LLC (BIT, LLC)



Position Summary



Bailey Information Technology, LLC (BIT, LLC) is seeking a detail-oriented, discreet, and highly organized Executive Assistant to provide confidential administrative and clerical support to senior leadership at the 55th Wing Office of the Staff Judge Advocate (55 WG/JA), Offutt AFB, Nebraska. This is a full-time, on-site position supporting a legal office environment where professionalism, confidentiality, and sound judgment are essential every day.

The Executive Assistant will serve as a primary point of contact between office leadership and external agencies, manage calendars and correspondence, prepare reports and briefing materials, and handle sensitive personnel and legal-adjacent documentation with the highest degree of discretion.



Location & Schedule



Work Location: Offutt AFB, Nebraska 68113 (100% on-site; no remote work)

Schedule: Monday–Friday, 7:30 AM – 4:30 PM, excluding federal holidays

Telework: Ad-hoc/situational telework only, at Government discretion, using Government-furnished equipment — not guaranteed

Employment Type: Full-time, non-personal services contract position

Dress Code: Business casual required (denim, t-shirts, hoodies, ball caps, shorts, tennis shoes, and sandals are not permitted)



Required Qualifications

• Associate's Degree in any field


• Minimum of one (1) year of experience in clerical or data entry work, obtained in an office setting


• Minimum of one (1) year of experience working in a military environment


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)


• Ability to read, understand, speak, and write English fluently to communicate effectively with customers and staff, in person and by telephone


• Must be a U.S. Citizen


• Must be able to obtain and maintain a favorable federal background investigation and Common Access Card (CAC) as a condition of employment

Preferred Qualifications

• Bachelor's Degree in business administration, legal studies, or a related field


• Prior administrative experience in a legal office, Judge Advocate General (JAG), or law firm environment


• Experience supporting senior military leadership or executive-level staff


• Familiarity with military correspondence formats, protocol, and Air Force administrative procedures


• Notary Public certification


• Prior CAC holder or active/current federal background investigation (may reduce onboarding lead time)


• Experience handling sensitive, privileged, or legally sensitive documentation


• Strong typing, transcription, and proofreading skills


• Prior experience working on a military installation

Core Duties & Responsibilities

• Apply administrative principles, concepts, and practices to support day-to-day operations of the Office of the Staff Judge Advocate


• Produce a variety of documents — emails, letters, reports, spreadsheets, and presentations — using Outlook, Excel, PowerPoint, Word, and Teams


• Apply knowledge of administrative information management practices, office procedures, and military protocol guidelines


• Maintain confidentiality regarding sensitive, strategic, and personal information with absolute discretion at all times


• Serve as the primary point of contact between office leadership and external agencies


• Track deadlines, deliverables, and other time-sensitive matters requiring timely completion


• Manage calendars, scheduling, and meeting/conference coordination


• Prepare, edit, and maintain correspondence, documents, reports, presentations, and briefing materials


• Answer and route phone calls, emails, and in-person inquiries professionally and promptly


• Attend meetings and conferences; follow up and consult with leadership as requested


• Handle sensitive personnel documents in accordance with applicable laws and Government guidance


• Scan, upload, and maintain electronic records and filing systems


• Maintain professional, positive working relationships with installation and community agencies


• Complete all required Government orientation, initial, and annual training (including emergency preparedness training such as active shooter, tornado, and fire drills)

Security Requirements

• Must be a U.S. Citizen; may be required to submit an original Birth Certificate or Certificate of Naturalization


• Must complete an SF-86 (Questionnaire for National Security Positions) or AF Form 2583 (Request for Personnel Security Action), plus any other applicable forms, as part of the background investigation process


• Subject to fingerprinting and a criminal and financial background investigation in accordance with agency regulations


• A favorable background investigation is a condition of continued employment; unfavorable findings will result in immediate removal from the worksite and/or loss of Government computer system access


• Must obtain and maintain a Common Access Card (CAC) for facility entry and access to Air Force Information Networks


• Limited-scope duties only permitted during the initial processing period, until fingerprint clearance and/or full investigation adjudication is complete


• Must comply with all Air Force installation and agency security requirements, including DoDM 5200.02 (DoD Personnel Security Program)


• Required to complete Privacy Act and HIPAA training within 30 days of assignment and annually thereafter

Physical & Work Environment Requirements

• Standard office environment on a military installation; primarily sedentary work with occasional walking within the facility


• Must present a professional, conservative appearance consistent with community and installation standards


• Must be able to safeguard Government property (keys, badges, equipment) issued for performance of duties


• Compliance with all installation safety procedures, fire/emergency drills, and base-specific policies (e.g., no handheld device use while driving on base, no unauthorized photography)