Paralegal

Paralegal - Fact Witness Coordinator

Employment Type: W2 Only
Citizenship Requirement: U.S. Citizens Only
Clearance: Public Trust required
Project Status: Proposal Stage
SCA: Applies - Paralegal/Legal Assistant I Wage Determination

Position Overview

We are seeking a Paralegal / Fact Witness Coordinator to provide litigation and witness-management support. This position will work closely with attorneys, fact witnesses, courts, investigative agencies, and other government personnel to coordinate witness appearances, travel, documentation, reimbursements, and other trial-related activities.

The ideal candidate will have prior litigation paralegal experience, strong organizational and communication skills, and the ability to manage sensitive, time-critical work in a fast-paced legal environment.

Education Requirements

Candidates must meet one of the following:

• Paralegal certificate
  
• Juris Doctor (JD)
  
• Currently attending an ABA-accredited law school with at least one year of study completed
  

Substitution: One year of legal training/legal experience or at least two years of college education may be substituted for the paralegal certificate requirement.

Required Experience & Skills

• Minimum 1 year of litigation paralegal experience or relevant project experience
  
• Basic legal knowledge, including standard legal citation and the ability to cite-check legal motions and memoranda
  
• Experience using legal research tools such as LexisNexis and Westlaw to conduct basic legal research
  
• Strong written and verbal communication skills
  
• Proficiency with common computer applications, including:
  
  • Word processing
    
  • Spreadsheets
    
  • Document review and file management databases
    
  • Imaging systems
    
  • General computer/hardware systems
    
• Basic familiarity with Client (Electronically Stored Information) tools
  
• Understanding of eDiscovery procedures and resources
  
• Ability to produce accurate, high-quality work under tight deadlines and significant pressure
  

Highly Preferred: Trial experience and automated litigation support experience.

Key Responsibilities

Fact Witness Coordination

• Provide witness-management assistance before, during, and after trials.
  
• Work directly with fact witnesses to coordinate appearances for court proceedings, pre-trial conferences, and grand jury proceedings.
  
• Communicate with witnesses regarding appearance dates and times, travel arrangements, court procedures, and expense reimbursement.
  
• Identify special circumstances or needs involving witnesses and escalate them to the appropriate attorney when necessary.
  
• Coordinate with attorneys regarding special witness situations, including international witnesses, military or federal employees, hostile witnesses, and witnesses requiring special authorization.
  

Travel & Reimbursement

• Arrange witness travel and lodging in accordance with client policies and procedures.
  
• Ensure witnesses receive all necessary travel documentation and appearance information prior to scheduled proceedings.
  
• Prepare and submit witness vouchers and other reimbursement documentation.
  
• Respond to inquiries regarding pending and completed witness reimbursements.
  
• Gather required documentation and reconcile Government Travel Accounts.
  

Legal & Administrative Support

• Coordinate with courts, Probation, Pretrial Services, the U.S. Marshals Service, investigative agencies, and other appropriate parties as needed.
  
• Prepare recurring legal and administrative documents in accordance with established formatting and procedural requirements.
  
• Draft routine correspondence using approved templates and appropriate legal terminology.
  
• Establish and maintain fact witness files, records, documents, and databases.
  
• Maintain calendars and/or databases of active and pending witness appearances when requested.
  
• Track hearings, trial dates, grand jury proceedings, scheduling conferences, and other important deadlines.
  
• Assemble and maintain witness-related documentation in accordance with established procedures and client requirements.
  
• Perform additional administrative and logistical witness-management duties as assigned.
  

Clearance & Submission Requirements

Please note: This project is currently in the proposal stage.

• U.S. Citizenship is required.
  
• Public Trust clearance is required.
  
• Candidates may undergo a Security Fitness Assessment prior to final confirmation.
  
• Submitted candidates must be able to successfully complete the client's Public Trust clearance process.
  
• Candidate resumes must accurately reflect the employment history and information that will later be reported on the candidate's eApp as part of the clearance process.
  
• W2 candidates only.