Job Requirements
Colorado Springs, CO
Top Secret/SCI Polygraph Unspecified
Senior Level Career (10+ yrs experience)
$130,000 - $180,000
Job Description
Responsibilities:
Qualifications
Required:
Desired:
Clearance:
- Serves primarily as an Executive Assistant to the 3 STS Commander and provides advice, expertise and consultation in acquisition program management (PM) lifecycle activities, in concert with sustainment engineering, logistics and test and evaluation members to the government/squadron integrated planning team
- CORE EXECUTIVE ASSISTANT RESPONSIBILITIES:
- Calendar & Schedule Management:
Coordinates the Commander's daily itinerary, balances competing priorities, and schedules high-level meetings across Mission Delta 3 leadership.
Travel Coordination (DTS):
Authorizes and manages complex official travel profiles via the Defense Travel System (DTS), ensuring prompt voucher processing and compliance with Joint Travel Regulations.
Correspondence Control:
Reviews, formats, and routes official taskings, awards, performance evaluations, and memorandums to meet strict military writing standards.
Meeting & Event Logistics:
Arranges conference spaces, prepares agendas, coordinates briefings, takes minutes, and tracks action items for commander-led staff meetings.
Visitor Protocol Support:
Manages base access requests, coordinates building security entry, and assists with distinguished visitor (DV) protocol for incoming military and civilian leaders.
Information Flow Management:
Serves as the primary gatekeeper for the Commander, filtering incoming emails, phone calls, and actionable requests to ensure timely responses.
Office Operations Management:
Tracks squadron office supply budgets, coordinates facilities maintenance requests, and maintains digital and physical records management systems. - Tasking & Suspense Tracking:
Monitor incoming directives from higher headquarters and ensure squadron staff submit their inputs before the suspense deadline hits.
Document Quality Control:
Review all official military letters, evaluation reports, and award packages for perfect formatting and grammar before the commander signs them.
Meeting Logistics:
Set up conference rooms, distribute slide decks, record action items, and ensure meetings start and end exactly on time.
Distinguished Visitor Protocol:
Coordinate base access, parking, and building entry for visiting senior leaders or corporate defense contractors.
Information Screening:
Filter massive volumes of daily emails and phone calls, ensuring the commander only sees issues requiring their direct attention. - CORE ACQUISITION PROGRAM MANAGER RESPONSIBILITIES:
- Lifecycle Strategy Execution:
Leads the execution of program baselines, acquisition strategies, and system modifications for fielded electromagnetic warfare assets like Counter Communications System (CCS) or Meadowlands.
Cost, Schedule, & Performance Tracking:
Monitors contractor progress against strict cost estimates, milestone schedules, and technical performance metrics using Earned Value Management (EVM) data.
Risk Management:
Identifies, assesses, and mitigates technical, supply chain, and financial risks that could delay critical system upgrades or cause budget overruns.
Budget Execution & Planning:
Manages program funding, monitors current year financial execution, and builds future budget requirements for the Planning, Programming, Budgeting, and Execution (PPBE) cycle.
Contractual Oversight:
Collaborates with contracting officers to draft Statements of Work (SOW), Requests for Proposal (RFP), and evaluates incoming defense contractor bids.
Stakeholder Synchronization:
Bridges communication gaps between operational space crews, higher Space Systems Command (SSC) leadership, and civilian contractor engineering teams.
Rapid Acquisition Pathways:
Utilizes Middle Tier of Acquisition (MTA) pathways to bypass traditional military bureaucracy and rapidly field urgent electronic warfare capabilities.
Milestone Reviews:
Prepares and briefs readiness documentation for high-level program reviews, design reviews, and operational test readiness reviews.
Experience working on classified government systems and networks
Qualifications
Required:
- Bachelor’s degree
- At least 17 years experience in Program Management and/or Executive Assistant (Government PM time preferred) but preferably 20 or more years of DoD and related Space operations combined experience, specifically acquisition program management, executive assitance and/or operational experience
- In lieu of a Bachelor’s degree and 17 years of relevant experience, a Master’s plus 8 years of related experience or PhD plus 4 years of related experience is acceptable.
- Experience with Air Force and/or Space Force operations, command and control (C2), theater operations, space tasking cycle, and operator training, preferably with experience in the Electronic Warfare and/or Satellite Communications (SATCOM) mission areas.
- Excellent problem-solving and analytical skills
- Demonstrated competency in technical writing
- Familiarity operating under agile conditions as a member of a Scrum team
- Superior written and oral communication skills, including interpersonal and negotiation skills
- Familiar with MS Office products
- Experience in working with multi-disciplinary teams of Military and technical managers
Desired:
- Master’s degree (STEM)
- 20+ years’ experience in Program Management and/or Executive Assistance (Government PM time preferred) of DoD and related Space operations combined experience, specifically acquisition program management and/or operational experience development of requirements, specifications and proposals; familiar with a variety of acquisition concepts, phases, and procedures.
- Scaled Agile Framework for Enterprises (SAFe), Project Management Institute- Agile Certified Professional (PMI- ACP), Certified Scrum Master, PMP, USAF Acquisition Professional Development Program (APDP) or similar certification
- Experience in the Electronic Warfare and/or Satellite Communications (SATCOM) mission areas or other USSF mission domains.
- Experience participating in technical studies and project performance reviews; ability to function in a multi-contractor/customer environment
- Ability to perform a variety of complicated tasks, a wide degree of creativity and latitude is expected; demonstrated leadership and interpersonal skills; and effective written and oral communication skills required
- Familiarity working with or at the Combined Space Operations Center (CSpOC), US Space Command (USSPACECOM), and/or Space Force Field Commands
- Experience/knowledge navigating the Air Force’s cloud-based DevSecOps Platform One enterprise service
- Experience/familiarity working as a Product Repository technician or lead.
- A successful candidate will coordinate the delivery of services among different program activities to increase effectiveness and efficiency leadership – proven success in leading high-performance teams in an integrated product development team environment, achieving results through others, and being a strong team player
- Objectivity – Must maintain objectivity to determine proper standards, processes, and procedures that benefits the entire organization
- Creativity – Develop innovative solutions to modernize and improve system proficiencies (i.e. processes, procedures, techniques, tools, etc.)
- Flexibility – Receptive to change/new information and rapidly adapts to new technology, information, changing conditions, or unexpected obstacles
- Analytical Thinking - Exceptional ability to analyze data and utilize it to make sound business decisions
- Conflict management and resolution skills
- Passionate - Possess a passion for researching, defining and enforcing standards, processes and procedures
- Results focused – Ability to organize and manage multiple, and at time competing priorities
- Communication Skills – Demonstrate communication skills necessary to interpret policies in situations requiring persuasion and prepare and present presentations
- Relationship building skills – Ability to work within a dynamic team setting and provide role-model leadership
- Customer service – Superior customer service skills to both internal and external customers
Clearance:
- Active Top Secret clearance with SCI eligibility required
group id: 91085617
