Job Requirements
Norfolk, VA
Top Secret/SCI Polygraph Unspecified
Mid Level Career (5+ yrs experience)
$65,000 - $80,000
Job Description
Responsibilities:
Qualifications
Required:
Desired:
Clearance:
- Work is 100% on Government site, supporting multiple Government Program Managers.
- Coordinate the Director’s schedule, seamlessly resolve conflicts, issue daily itineraries and necessary reminders to maintain a high level of office efficiency and operational tempo.
- Draft, proofread, and route official command instructions, correspondence letters, awards, memorandums, reports, etc.; ensuring strict compliance with applicable directives.
- Track office personnel travel (using Defense Travel System) and Leave to maintain optimal manning levels to ensure uninterrupted daily operations.
- Manage office supply inventory and procure necessary materials in accordance with established command guidelines and budgetary limits.
- Function as the lead point of contact for executive conference room scheduling, video teleconference (VTC) operations, security/access, IT troubleshooting, training, and repairs.
- Review existing policies and procedures, identify potential problem areas, and develop solutions. Ensure compliance with existing policies. Create and maintain office procedural manuals (e.g. SOPs, Admin Guide, etc.).
- Provide security administration support for the office, including personnel security documentation, facility access control, visitor access/escort control, and visit certification.
- Function as the office records retention manager, including document control processes and filing. Maintain databases for the office.
- Assist with development, review, and reproduction of briefing materials, reports, schedules, and other project documentation.
- Coordinate responses to periodic reports, ad hoc tasking, and meeting support with Program Office personnel and multiple stakeholder organizations.
- Submit and track trouble tickets to maintain operation of Program Office IT, VTC, data processing, and facilities equipment.
Qualifications
Required:
- Associate’s or Bachelor’s Degree in Business, Management, or similar discipline.
- Six (6) or more years of clerical and office coordinator experience, of which three (3) years have been in support of a Government program office.
- 8 years or more of related experience can work in lieu of a degree.
- High proficiency with MS Office Suite, web-based applications, and databases.
- Excellent communication skills (written and oral), able to effectively interact with customers, partners, and associates at all levels.
- Energetic professional, ability to multi-task in a dynamic environment in support of numerous projects, providing rapid responses to short-fused tasking.
- Detail-oriented with excellent time management skills.
Desired:
- Familiarity with DOD and/or U.S. Navy organizations, functions, and missions.
Clearance:
- Current active TS/SCI clearance (Tier 5 investigation) as reported in DISS.
group id: 91085617
