ISR Course Registrar/Training Administrator

Overview

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter . Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted.

The Space and Intelligence Division provides professional services to the US Space Force, Combatant Commands, Intelligence Community, and NASA. Our work includes enterprise architectural assessments, systems engineering and integration, test, planning and execution, cost estimating and analysis, acquisition support, and cybersecurity. We are trusted partners developing approaches and concepts to meet emerging high priority needs, assessing cutting-edge technologies, and supporting capabilities for our National Defense. Come join the fastest growing Division at Systems Planning and Analysis, Inc.

The Strategic Technology Analysis Group, part of SPA's Space and Intelligence Division, offers sophisticated capabilities (people, process & tools) to resolve unique problems in space, cyber, and special operations in support to military services, Secretary of Defense offices (OSD) and theater warfighters. Our portfolio includes the Assistant Secretary of Air Force for Space Acquisition & Integration (SAF/SQ), Joint Warfare Analysis Center (JWAC), Space Security and Defense Program (SSDP), National Space Defense Center (NSDC), Space Warfighting Analysis Center (SWAC), Strategic Capabilities Office (SCO), US Space Command (USSPACECOM) and US Space Force (USSF). Come be a part of a high-speed low-drag organization providing unique and tailored solutions for our National Defense!

SPA has an immediate need for a Part-Time ISR Course Registrar/Training Administrator.

Responsibilities

SPA is seeking a dedicated Part-Time Course Registrar to support the United States Space Force at Peterson Air Force Base in Colorado. This is your chance to contribute to one of the nation's most forward‑leaning defense organizations working a part time schedule of approximately 20 hours per week.

The Part-Time Course Registrar / Training Administrator will provide comprehensive administrative support for classified space intelligence training programs. As a Course Registrar, the successful candidate will play a key role in ensuring seamless course operations and student support. You'll partner closely with the Site Lead and Space Force personnel to keep training running smoothly and efficiently. You will work closely with instructors, site leadership, students, and Government stakeholders to ensure the efficient planning, execution, and documentation of all training activities while maintaining accuracy, compliance, and exceptional customer service.

• Coordinate student registrars, maintaining course rosters, and training records.
• Coordinate Mobile Training Teams (MTTs), supporting course scheduling, preparing, and distributing training materials.
• Review and validate visitor access requests. Assist with base badging and physical access procedures.
• Help coordinate and facilitate meetings for course and mission support.
• Support the development and maintenance of course schedules, training calendars, and student enrollment records.
• Prepare, distribute, and maintain welcome letters, course materials, completion certificates, student feedback forms, and other training-related documentation.
• Coordinate with instructors, students, Government stakeholders, and program leadership to ensure the successful execution of training events.
• Track multiple courses, student cohorts, administrative milestones, and deliverables while ensuring deadlines are met.
• Support classroom preparation, training event logistics, and administrative activities before, during, and after course delivery.
• Compile and maintain training records, after-action documentation, and course metrics in accordance with program requirements.
• Assist with security-related administrative activities, including visit requests, clearance verification, and classified facility access coordination.
• Provide professional administrative support while ensuring the accuracy, integrity, and confidentiality of sensitive training information.

Qualifications

Required Experience

• Active Top Secret/SCI clearance at time of application
• 6+ years of relevant experience training coordinator, administrative support, records management or project coordination certification
• Associate's or Bachelor's degree preferred
• 3+ years of experience supporting administrative operations, registrar functions, training coordination, event coordination, records management, or similar administrative support functions
• Experience maintaining course rosters, student records, training schedules, attendance records, and training documentation
• Experience preparing and coordinating course materials, welcome packets, completion certificates, student evaluations, and feedback forms
• Experience supporting Department of Defense (DoD), Department of the Air Force (DAF), U.S. Air Force (USAF), U.S. Space Force (USSF), Intelligence Community (IC), or other federal government organizations
• Experience coordinating with instructors, students, Government personnel, and program leadership
• Ability to support multiple concurrent courses while managing competing priorities and administrative deadlines
• Experience supporting classified training environments or secure government facilities
• Familiarity with security clearance coordination, visit requests, classified facility access procedures, or visitor control processes
• Experience supporting military education, technical training, or professional development programs
• Knowledge of training management systems, learning management systems (LMS), or student information management databases
• Experience administering, assigning, tracking, or supporting training through DAF e-Learning (DAFeL)/Skillsoft Percipio or a comparable Department of Defense learning platform
• Ability to work part-time on-site at Peterson Space Force Base, Colorado

Desired Experience

• Prior instructor experience - especially within military or technical training environments

At SPA, we strive to deliver a robust total compensation package that will attract and retain top talent. Elements of the compensation package include competitive base pay and variable compensation opportunities. SPA provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide both paid and unpaid time away from work. The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, etc. Please note that the salary information shown below is a general guideline only. Salaries are commensurate with experience and qualifications, as well as market and business considerations. Pay Transparency Range: $30.00 - $60.00 per hour