AR - Record Management/Administrative Support Specialist

Location: Jefferson, AR 70602

FLSA Status: Full-Time

Security Clearance Level: HSPD-12 – must be able to obtain

Citizenship: Applicants must be U.S. Citizens.

Position Type: On-Site

Primary Duties and Responsibilities

• Prepare records for scanning and/or conversion; Scan and convert documents into Optical Character Resolution (OCR) format to allow for searchability of documents.
• Ensure the quality of the scanned images is acceptable and verify all the worksheet pages are included in the right order by using a quality factor checklist.
• Store the electronic files of all documents received and scanned in an electronic repository and maintain an inventory of all electronic documents.
• Organize and cleanup electronic files; Compress files and create backup copies if necessary; Organize, box, and label hardcopies of worksheet packages; Index the stored boxes; Search and retrieve worksheets from the electronic repository when needed.
• Routinely be able to lift and move boxes weighing up to approximately 15 lbs to an off-site location designated by the FDA supervisor.
• Maintain an inventory of all hardcopy and digital records. FDA Records retention schedule will be provided.
• Arrange onsite shredding services for records destruction, witnessed by a government employee designated by the COR.
• Maintain a record of all documents destroyed and provide a copy of the record at least annually or upon request by the agency.
• Schedule internal and external meetings using Microsoft Outlook and WebEx.
• Attend meetings, record attendance, record action items, and assist in tracking responses related to the outcome of the meetings; Prepare meeting minutes and agendas using Microsoft Word
• Prepare travel estimates in accordance with Government regulations.
• Administrative support, including typing, filing, and organizing laboratory documents; mail receipt, sorting mail; prioritizing, triaging, and tracking mail from initial receipt until upload into the appropriate system of record; distributing mail to mailboxes in the lab.
• Retrieve laboratory supplies, reagents, and chemicals from the shipping/receiving department and deliver them to the appropriate laboratory component.
• Organize and maintain laboratory supplies, equipment, and chemical inventories; Assist with inventory audits of laboratory chemicals, supplies, and equipment.