Administrative Generalist

JOB SUMMARY

The Administrative Generalist performs a variety of responsible administrative functions that support human resources, office operations, and field operations in the assigned Region. This role may serve as a lead to office staff. Key responsibilities include scheduling interviews for applicants, extending employment offers, and coordinating all onboarding processes such as background checks, drug testing, and the collection of required documents. The Administrative Generalist initiates and maintains personnel files and ensures timely completion of all onboarding activities.

Additional duties include maintaining inventory for the Region office (including office supplies, uniforms, and related components) and processing accounts payable transactions such as invoices, bills for payment, and approved expense reports through automated systems.

ESSENTIAL FUNCTIONS

• The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified according to business necessity.
• All assigned duties or tasks are deemed to be part of the essential functions unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
• Employees are held accountable for successful job performance. Job performance standards may be documented separately and may include functions, objectives, duties, or tasks not specifically listed herein.
• In performing functions, duties, or tasks, employees are required to know and follow safe work practices and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions.
• All functions, duties, or tasks are to be carried out in an honest, ethical, and professional manner and are to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.

Core Duties Include:

Perform a variety of administrative tasks such as preparing correspondence and reports, processing mail, managing telephone and in-person reception, and maintaining organized filing systems.

Assist with scheduling interviews for applicants and extend employment offers as directed.

Receive offer information and formally communicate offers to selected candidates.

Track and complete all required onboarding activities for new hires.

Initiate and maintain accurate and complete personnel files for the Region.

Maintain inventory for the Region office, including office supplies, uniforms, and related components.

Process accounts payable transactions including invoices, bills for payment, and approved expense reports through automated systems.

Perform other administrative tasks and duties of a similar nature and scope as required for the assigned office.

Minimum Requirements

MINIMUM QUALIFICATIONS AT ENTRY

Additional qualifications may be specified and receive preference depending upon the nature of the position

Basic Qualifications

• U.S Citizenship preferred
• Ability to acquire and maintain a government security clearance. Must have a minimum of an active Interim Secret granted.
• Ability to acquire and maintain any other specific special clearances/access requirements (dependent on assignment).

Education/Experience

• High School Diploma or G.E.D.
• Two or more years of office experience, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the Company. Additional relevant experience can be substituted for the required education based on one calendar year of experience for one academic year of education.

Background Prerequisites

Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey, in addition to any mandatory licensing requirements.

Competencies (as demonstrated through experience, training, and/or testing)

• Office administration experience (preferably high volume)
• Knowledge of standard office procedures and practices
• Ability to interpret a variety of instructions furnished in written, oral, diagrammatic or schedule form.
• Working knowledge of computerized systems
• Basic knowledge of accounting fundamentals
• Ability to perform position tasks accurately and timely
• Demonstrated proficiency in office productivity software including word processing, spreadsheet and presentation applications.
• Skill in clear and concise oral and written communication
• Ability to interact effectively at all levels and across diverse cultures
• Ability to maintain professional composure when dealing with unusual circumstances
• Ability to foster a culture of trust, equal opportunity, teamwork, responsibility, high expectations, and open communication with our internal and external customers and employees to provide high quality customer service
• Ability to be an effective and positive team member, and handle projects responsibly, take initiative and achieve results
• Required ability to handle multiple tasks concurrently and with interruption
• Ability to adapt to changes in the external environment and organization

WORKING CONDITIONS (Physical/Mental Demands)

With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include:

• Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations
• May be exposed to stressful situations, such as challenging individuals who are in or approaching an unauthorized area.
• May be required to work overtime without advance notice
• Frequent sitting, standing and walking, which may be required for up to 8 hours per day and may involve climbing stairs and walking up inclines and on uneven terrain
• Occasional reaching with hands and arms, stooping, kneeling, crouching and crawling
• Frequent lifting and/or moving up to 20 pounds and occasional lifting and/or moving up to 45 pounds
• Close vision, distance vision, and ability to adjust focus
• May be required to use vehicle in the performance of duties. Vehicles are to include but not limited to cars, trucks, electric carts, and bicycles
• On occasion may be required to perform stressful physical activity
• Depending upon assignment may be exposed to inclement weather or be required to work in environments or under conditions that require the use of protective gear and devices and/or awareness of personal safety and safety of others
• May be exposed to or required to handle sensitive and confidential information

The pay range for this position is $24.04-$28.85 / hourly.

A Word about EEO, Pay Transparency and Other Requirements....

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.