RED Mission Area Executive Administrator

Are you passionate about research and innovation?

Are you searching for a meaningful career in support of work that provides impactful contributions to space, defense, and other areas of national interest?

Would you like join a team that encourages knowledge sharing, continual learning, and personal growth?

If so, we're looking for someone like you to join our team at APL.

We are seeking a proactive, self-starter to provide high-impact support that ensures the seamless operations of the Research and Exploratory Development Mission Area (RED MA). The primary objective of the RED MA is to discover and pioneer innovative breakthrough technologies by way of advanced research. You'll be a key contributor on a multi-disciplinary team, supporting groundbreaking solutions for complex challenges.

• Serve as a trusted administrative partner to the Mission Area Executive (MAE) leading executive administrative support and coordinating day-to-day Mission Area operations. Primarily supporting the MAE, while also supporting the Program Area Managers and Program Managers as needed across the RED MA. Administrative duties include, but are not limited to: presentation and communication preparation and editing, memo and form preparation, complex calendar management, meeting coordination, travel coordination, expense reimbursement, and discretionary budget tracking and allocation.
• Lead coordination functions of people (ranging from staff, to APL leadership, to VIPs and sponsors) and information flow through the RED MA Office. Interface with sponsors and their representatives directly to collect presentation information, coordinate schedules, ensure appropriate clearances are received, and coordinate all other logistics.
• Anticipate and manage the rhythm of the Mission Area business initiatives; proactively planning, organizing, scheduling, deconflicting, and executing and managing the logistics for internal and external meetings as well as RED MA initiatives and events, while also ensuring their success.
• Develop, document, and maintain processes and provide oversight needed to ensure consistent execution, tracking, reporting, maintenance, and streamlining of MA operations, including business intelligence and customer engagement processes.
• Coordinate the administrative planning and execution of the Mission Area-level Program Management Review (PMR) and support Mission Area leadership by tracking program PMRs, technical reviews, program milestones, action items, and Mission Area metrics.
• Collaborate closely with members of the Business Operations team; leveraging appropriate resources to expedite, streamline, or otherwise improve support to MA operations.
• Cultivate the culture and day-to-day administrative processes of the RED MA administrative sub-team. Collaborate with the larger administrative team to ensure a cohesive administrative team across the REDD organization, to include backfilling and workload sharing, as needed.
• Exhibit an innovative mindset, proactively identify opportunities to contribute, and seek to identify and mitigate risk. Ensure MA leadership is well prepared for engagements by tracking follow-up actions, and monitoring key deadlines and commitments.
• Foster a positive and productive work environment.
• Independently initiate and conduct special projects as required and other duties as assigned.
  
  

• Possess a Bachelor Degree in a business-related field or relevant professional-level experience.
• Have 6+ years of administrative experience in a professional environment, with extensive knowledge of administrative processes and executive-level support as well as experience supporting program management processes.
• Are highly organized and able to prioritize multiple (often competing) responsibilities.
• Demonstrate strong commitment to detail, follow-up, and follow-through.
• Have excellent communication (oral and written) and interpersonal skills; able to interface effectively and professionally with sponsors, APL leadership, and APL staff, consistently exercising sound judgment, discretion, diplomacy, and tact in all exchanges.
• Are high performing with demonstrated ability to work independently with only consultative direction.
• Are comfortable operating in a fast-paced, dynamic environment while remaining calm, flexible, resourceful, and efficient.
• Demonstrate the ability to independently analyze, summarize, and make recommendations on processes, procedures, and project-related activities.
• Are forward-thinking, seeking opportunities to create improvements, propose and test solutions, and implement appropriate changes.
• Are proficient in the MS Office Suite, able to quickly and comfortably learn internal systems, and curious-minded with a desire to continue to grow/develop new skills as the job demands.
• Are able to obtain a Top Secret level security clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

• Are knowledgeable of APL practices, procedures, and services.
• Have experience working with classified programs, to include review and distribution of products on internal and external classified systems.

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation's most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

At APL, we celebrate our differences of perspectives and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL's campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at https://www.jhuapl.edu/careers.

All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law. APL is committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact Accessibility@jhuapl.edu.

The referenced pay range is based on JHU APL's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level with consideration for internal parity. For salaried employees scheduled to work less than 40 hours per week, annual salary will be prorated based on the number of hours worked. APL may offer bonuses or other forms of compensation per internal policy and/or contractual designation. Additional compensation may be provided in the form of a sign-on bonus, relocation benefits, locality allowance or discretionary payments for exceptional performance. APL provides eligible staff with a comprehensive benefits package including retirement plans, paid time off, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, education assistance, and training and development. Applications are accepted on a rolling basis.



$28.05 Hourly



$50.25 Hourly