Executive Assistant

Naval Sea Systems Command (NAVSEA) is the Department of Navy's (DON) central activity for designing, engineering, integrating, building, and procuring U.S. Naval ships, shipboard weapons, and combat systems. NAVSEA's responsibilities also include the maintenance, repair, modernization, and conversion of in-service ships and their weapons and combat systems.

NAVSEA 03 is the Cyber Engineering and Digital Transformation Directorate within NAVSEA. It provides the IT infrastructure, cybersecurity guidance, and digital tools necessary to help naval fleet and headquarters personnel securely detect, defend against, and recover from cyberattacks.

The candidate will provide administrative and analytical support services for the Command Information Officer (SEA 03I). Specific tasks include:

1. Administrative Support

• Manage the principal's calendar, including scheduling meetings, appointments, and travel.
• Handle phone calls and correspondence, often screening and prioritizing messages.
• Draft, edit, and review documents, reports, and presentations for the executive.
• Maintain and organize files and records, both digital and physical.

2. Meeting and Event Coordination

• Coordinate logistics for meetings, including room reservations, equipment setup, and materials preparation.
• Serve as the point of contact for scheduling-related inquiries.
• Ensure the principal is well-informed about upcoming meetings and events.
• Handle phone calls, emails, and messages related to scheduling.

3. Travel Management

• Arrange business travel, including booking flights, hotels, and car services.
• Prepare detailed itineraries, ensuring the principal has all necessary documents and information for their trips.
• Handle changes to travel plans and troubleshooting travel issues.

4. Relationships

• Build effective, collaborative relationships with the executive, other team members, and internal and external stakeholders.

5. Confidentiality and Discretion

• Handle sensitive and confidential information with the utmost discretion.

6. Problem-Solving and Crisis Management

• Address issues as they arise, whether related to the executive's schedule, logistics, or unforeseen problems.
• Proactively find solutions to potential problems to minimize disruption to the executive's day.

• 5+ years professional experience, including 3+ years as an Executive Assistant
• Effective verbal and written communication (interpersonal skills).
• Competent, organized, and attention to detail.
• Positive, cheerful, even-tempered, polished, and demonstrates decorum.
• Flexible, reliable, helpful, and self-sufficient team player
• Previous SYSCOM experience, particularly Navy, is preferred

• Bachelor's Degree
• An advanced degree may satisfy up to two years of the experience requirement.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

ORBIS offers an excellent benefits package and a competitive salary in a professional atmosphere.