Accountant

Accountant
Location: Remote

The Accountant is responsible for maintaining the financial integrity of the organization by performing accounting, reporting, budgeting, and compliance functions in accordance with Generally Accepted Accounting Principles (GAAP), govcon/nonprofit accounting standards, and applicable federal, state, and grant regulations. This position supports the organization's mission by ensuring responsible stewardship of financial resources and contributing to sustainable operations that benefit Native Hawaiian communities.

The Accountant works collaboratively with leadership, program staff, and external partners to provide accurate financial information, support grant management, and promote transparency and accountability.

Accounts Payable & Contract Coding
• Process vendor invoices and employee expense reimbursements in Unanet, coding transactions accurately to the appropriate contract, task order, and CLIN/SLIN
• Confirm AP coding is consistent with approved funding lines and contract structure
• Route invoices through the appropriate approval chain, ensuring proper matching of purchase orders, timesheets, and invoices
• Review subcontractor invoices for accuracy and contract compliance before payment
• Screen costs for allowability under FAR prior to processing payment
• Maintain vendor records and ensure W-9/1099 compliance

Government Billing & Invoicing
• Prepare and submit invoices based on contract type (FFP, T&M, Cost-Plus) through Unanet and required government systems (WAWF/iRAPT, IPP, Delphi eInvoicing, etc.)
• Tie invoices back to labor distribution, other direct costs, and subcontractor billings
• Support labor charging reviews for DCAA compliance ahead of billing
• Monitor unbilled receivables and follow up on outstanding government payments
• Compile supporting documentation for invoice audits or contracting officer inquiries

Payroll Support & Reconciliation
• Reconcile each payroll cycle of wages, taxes, deductions, and employer costs against labor distribution in Unanet
• Confirm labor hours and costs are posting to the correct contract, CLIN, and project
• Research and resolve differences between payroll output and Unanet postings
• Support accurate allocation of fringe and indirect costs tied to payroll
• Help verify labor charging complies with DCAA timekeeping standards before reconciliation
• Partner with HR/Payroll to correct miscoded labor or process retroactive adjustments, ensuring corrections are reflected in Unanet

Reconciliations
• Complete monthly reconciliations for operating and payroll bank accounts
• Reconcile company credit card activity
• Tie Unanet subledgers (AP, billing, project costs) to the general ledger each month
• Investigate and clear discrepancies promptly

General / Compliance
• Support month-end close activities related to AP, cash, payroll, and project costs
• Help ensure indirect rates are applied correctly on invoices and project reports
• Keep documentation organized and audit-ready for AP, payroll, and billing activity
• Assist with year-end audit preparation and coordination
• Respond to DCAA, DCMA, or internal audit requests related to AP, billing, or payroll

Qualifications
• Unanet experience across AP, Billing, Project, and Time & Expense modules required
• Solid understanding of FAR/CAS cost principles, government contract types, and CLIN structures
• Familiarity with DCAA billing and timekeeping requirements
• Experience with government invoicing systems such as WAWF/iRAPT, IPP, or Delphi eInvoicing
• Background reconciling payroll to project accounting or ERP systems
• Experience transitioning accounting operations from QuickBooks onto Unanet a plus
• Familiarity with CMMC/ISO compliance requirements a plus
• Strong attention to detail and reconciliation experience