Administrator - Growth

Job Overview

Job Title: Administrator - Growth

Location: Tampa, FL

Job Responsibilities

The Administrator - Growth serves as the entry point into the Growth Department and is intentionally structured to develop the next generation of Growth professionals. Rather than supporting a single specialty, this role works alongside department personnel across the entire federal business development lifecycle, contributing to marketing, business development, capture, solutions development, proposal management, and vendor management activities as business priorities require. This broad exposure develops a comprehensive understanding of the Growth function while preparing employees for advancement opportunities across the department based on performance, aptitude, and business needs.

As a cross-functional contributor, the Administrator provides administrative, analytical, research, coordination, and content development support that enables the efficient execution of Growth activities. By supporting multiple functions throughout the opportunity lifecycle, the Administrator promotes consistency, responsiveness, operational efficiency, and informed decision-making from opportunity identification through proposal submission.

• Provide administrative and operational support across the Growth Department, including the Marketing, Business Development, Capture, Solutions, Proposal, and Vendor Management functions.
• Continuously monitor GovWin, SAM.gov, agency procurement forecasts, and other market intelligence sources to identify new business opportunities.
• Create and maintain opportunity records in Salesforce, ensuring customer, pipeline, pursuit, and opportunity data remain accurate while supporting the Growth Department's Speed Gate Review process through initial opportunity research and documentation.
• Support the development of marketing collateral, proposal graphics, presentations, and visual communication materials while developing proficiency with graphic design tools such as Canva, Adobe Express, Adobe Illustrator, and related applications, as assigned.
• Assist with proposal compliance activities by organizing solicitation documents, tracking requirements, maintaining compliance matrices, and supporting proposal review cycles.
• Support proposal development activities through document formatting, production, electronic submission preparation, compliance verification, and quality assurance.
• Create, edit, and maintain professional documents, presentations, reports, and other business communications.
• Coordinate departmental calendars, meetings, gate reviews, color team reviews, and other Growth activities, ensuring participants, agendas, and supporting materials are prepared and distributed.
• Document meeting minutes, track action items, and monitor completion of assigned tasks.
• Develop, maintain, and continuously improve departmental document templates, outlines, forms, checklists, and standardized resources to promote consistency, efficiency, and quality across the Growth Department.
• Maintain departmental SharePoint sites, document repositories, knowledge libraries, contact lists, and other organizational resources.
• Coordinate conference attendance and registrations, customer visits, and departmental logistics.
• Support vendor management activities by maintaining records, coordinating documentation, and assisting with teaming and partner administration.
• Track proposal schedules, milestones, deliverables, and departmental metrics, providing timely status updates to leadership.
• Maintain a high level of accuracy, organization, and attention to detail while managing multiple assignments and meeting competing deadlines.
• Identify opportunities to improve departmental processes, documentation, and administrative workflows while recommending and implementing process improvements that enhance operational efficiency.
• Develop proficiency across the Growth Department's marketing, business development, capture, solutions, proposal, and vendor management functions while progressively assuming greater responsibility based on demonstrated performance and business needs.
• Perform other administrative and operational duties as assigned.

Minimum Qualifications

• Experience conducting research, data analysis, and information gathering.
• Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.

Desired Qualification

Ideal Candidate:

• Motivated individual seeking a challenging career that offers continuous learning, professional development, and opportunities for increased responsibility.
• This is an entry-level opportunity that provides training, continuous learning, and opportunities for career growth and advancement.
• Demonstrates initiative, intellectual curiosity, and a proactive approach to solving problems.
• Thrives in a collaborative, fast-paced environment and embraces new responsibilities as business needs evolve.

Desired Qualifications (one or more of the following):

• Experience or demonstrated interest in graphic design tools such as Canva, Adobe Express, Adobe Illustrator, or similar applications
• Demonstrated ability to read, analyze, and interpret large, complex technical, contractual, or acquisition documents.

Desired Soft Skills

• Exceptional written and verbal communication skills, including the ability to produce clear, professional business and technical documentation.
• Strong analytical and critical-thinking skills with the ability to synthesize information from multiple sources into actionable recommendations.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and commitment to producing accurate, high-quality work.
• Ability to collaborate effectively with cross-functional teams while exercising sound professional judgment and interpersonal skills.

Education

• Bachelor's degree in literature, business, communications, marketing, political science, engineering, information technology, or a related discipline.

Trace Systems

Trace Systems Inc. was founded to support and defend our nation's security interests at home and abroad-- whenever and wherever. We provide enterprise IT, engineering, full life-cycle communications, cybersecurity, cloud and virtualization services and solutions to the United States Department of Defense and other federal agencies.

To Apply: We invite you to put your talents to work by joining a growing team of dynamic professionals here at Trace Systems! Be part of a culture at our leading-edge company where you can achieve great things while fostering a satisfying and rewarding career progression. To learn more about our current openings, text 'tracejobs' to 97211 or apply directly through our website at: www.tracesystems.com . #jointracesystems

Trace Systems is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.