Secretary III - DOE ORNL Office Site

At Aleut Federal, we believe our mission matters as much as the job. As an Alaskan Native-owned company, we support our Shareholders-the Unangax people of the Aleutian Islands-by delivering high-quality service to federal clients and engaging in our communities. We invest in our people through mentorship, growth opportunities, strong benefits, and a commitment to diversity, inclusion, and accountability. Guided by our motto, "We are One," we work together with a shared purpose to achieve our mission.

POSITION SUMMARY

The Oak Ridge National Laboratory (ORNL) Site Office (OSO) provides stewardship and contract management of the Department of Energy (DOE) performance-based management and operating contracts for the safe, secure, effective, and efficient operation of the Oak Ridge National Laboratory (ORNL) and the Oak Ridge Institute for Science and Education (ORISE) in Oak Ridge, Tennessee.

ORNL's primary mission is to deliver scientific discoveries and technical breakthroughs needed to realize solutions in energy and national security and provide economic benefit to the nation; ORISE creates and promotes collaborative partnerships among academia, government, and industry to strengthen the nation's scientific research and education enterprise. The OSO is responsible for program implementation, acquisition management, and laboratory stewardship at ORNL and ORISE in support of DOE's missions.

ESSENTIAL JOB FUNCTIONS

• Provide administrative support to the OSO by preparing letters, memos, proposals, OSO procedures, work practices, assessments, and concurrence page correspondence as directed by OSO staff per DOE written standards. Creates associated OSO DocLog System entries and updates as appropriate.
• Maintain a close and highly responsive relationship to the day-to-day activities of the managers, supervisors, and staff.
• Designs, organizes, and maintains specialized and custom forms, records, reports, files, and logs to support work processes in areas of assigned responsibility.
• Designs, develops, and maintains spreadsheets requiring data interpretation and guidance; creates, maintains and updates files; removes and archives inactive records or files; researches and assembles information from a variety of sources for the completion of specialized forms and reports; copies documents and other materials as directed.
• Sort mail and place it in its respective mailboxes, creating a Correspondence Action Tracking System (CATS) action and sending out as a mail link when necessary.
• Supports the Strategic Partnership Projects (SPP) entering and saving SPP acceptances, email funding obligation to sponsor, prepare CO letter request, counterintelligence, and acceptances.
• Ensures foreign travel is conducted in accordance with applicable standards and requirements using the Foreign Travel Management System.
• Responsible for all routing, approval, and record keeping for ORNL, ORISE, and OSO through the Foreign Travel Management System. All trips are routed to applicable OSO employees for approval after the Senior Field OPAC has checked and approved the request.
• Responsible for keeping one's own immediate work area in a neat and orderly condition to ensure the safety of oneself and coworkers. Reports any unsafe conditions and/or practices to the appropriate supervisor and human resources. Immediately correct any unsafe conditions to the best of your own ability.
• Work efficiently and responsibly from remote locations if necessary.
• Functions effectively in a team environment.

Job duties and responsibilities may be modified, expanded, or reassigned at any time, and this description does not represent a complete or exhaustive list of all tasks that may be required.

EDUCATION/TRAINING

• High school diploma or GED is required.
• An Associate's or Bachelor's degree is preferred.

EXPERIENCE

• Polished verbal and written communication skills
• Ability to use computer systems, Microsoft Office software (Word, PowerPoint, Excel, Outlook)
• Ability to prioritize, multitask, and meet deadlines
• Knowledge of record management best practices and procedures
• Strong written and verbal communication skills with the capability of facilitating, briefing, speaking, and writing compelling papers/products. Exceptional organizational skills, ability to manage multiple concurrent tasks.
• Ability to work cooperatively, collaboratively, and respectfully with people inside and outside the organization to achieve mission goals.

SKILLS/ABILITIES

• Strategic Critical Thinking - Synthesize complex data sets, policies, and stakeholder inputs to develop innovative, actionable solutions and forward-looking recommendations that drive mission success.
• Executive-Level Interpersonal Skills - Communicate with clarity, diplomacy, and influence across diverse audiences, including senior leadership, clients, and cross-functional partners, fostering strong professional relationships.
• Enterprise Collaboration - Lead and contribute to high-performing teams, partnering seamlessly with internal staff, clients, customers, and contractors to achieve strategic objectives and deliver measurable results.
• Advanced Organizational Leadership - Orchestrate competing priorities with precision, leveraging strong planning and execution capabilities to maximize operational effectiveness in the role of Senior Contract Specialist.
• Adaptive Agility - Navigate ambiguity and shifting priorities with resilience, proactively adjusting strategies and maintaining performance in dynamic, high-pressure environments.
• Results-Driven Initiative - Demonstrate a strong sense of ownership and accountability, consistently driving high-quality outcomes while advancing the Aleut Federal mission of shareholder value, client excellence, and community impact.

Aleut offers the following benefits to eligible employees:
• Health insurance
• Dental/Vision insurance
• Paid Time Off
• Short- and Long-Term Disability
• Life insurance
• 401k and match

Aleut Federal, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or genetics. In addition to federal law requirements, AF complies with applicable state and local laws governing nondiscrimination in employment in every location where the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. AF prohibits workplace harassment based on race, color, sex, religion, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

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