Secretary III - DOE Office of Chief Counsel

At Aleut Federal, we believe our mission matters as much as the job. As an Alaskan Native-owned company, we support our Shareholders-the Unangax people of the Aleutian Islands-by delivering high-quality service to federal clients and engaging in our communities. We invest in our people through mentorship, growth opportunities, strong benefits, and a commitment to diversity, inclusion, and accountability. Guided by our motto, "We are One," we work together with a shared purpose to achieve our mission.

POSITION SUMMARY

The mission of the OCC is to provide a full range of timely and accurate legal services and to support the mission and responsibilities of the SC, including its numerous site offices and the ISC. The OCC is composed of attorneys, paralegals, technicians, and administrative staff who work together to achieve the mission and function of its nationwide set of clients. These personnel work proactively and collaboratively with their customers and, to the maximum extent possible (consistent with their professional responsibilities), function as an integral part of the DOE organization being supported.

ESSENTIAL JOB FUNCTIONS

Work scope includes, but is not limited to, the following administrative support activities:

• Administrative support for OCC, including Intellectual Property (IP), and OCC Mail and File Room.
• Review all non-elected inventions arising out of performance by DOE contractors for possible government interest in patenting.
• Process and maintain legal documents associated with invention disclosures.
• Process requests to assert copyrights and waivers of patent rights from DOE contractors in accordance with contract provisions.
• Maintain and update IP dockets and databases, including IP Manager and iEdison.
• Transmit confirmatory licenses to DOE HQ for recording in the U.S. Patent and Trademark Office.
• Maintain patent prosecution files for DOE-filed cases.
• Maintenance of OCC Mail and File Room as needed in such a manner that confidential information in all formats is protected in accordance with both legal requirements and the profession's ethical obligations.
• Remove and archive inactive records or files, and process appropriate files for retirement to federal records centers.
• Provide coverage and assist Office Managers.

Job duties and responsibilities may be modified, expanded, or reassigned at any time, and this description does not represent a complete or exhaustive list of all tasks that may be required.

EDUCATION/TRAINING

• High school diploma or GED is required.
• An Associate's or Bachelor's degree is preferred.

EXPERIENCE

• Polished verbal and written communication skills
• Ability to use computer systems, Microsoft Office software (Word, PowerPoint, Excel, Outlook)
• Ability to prioritize, multitask, and meet deadlines
• Knowledge of record management best practices and procedures
• Strong written and verbal communication skills with the capability of facilitating, briefing, speaking, and writing compelling papers/products. Exceptional organizational skills, ability to manage multiple concurrent tasks.
• Ability to work cooperatively, collaboratively, and respectfully with people inside and outside the organization to achieve mission goals.

SKILLS/ABILITIES

• Strategic Critical Thinking - Synthesize complex data sets, policies, and stakeholder inputs to develop innovative, actionable solutions and forward-looking recommendations that drive mission success.
• Executive-Level Interpersonal Skills - Communicate with clarity, diplomacy, and influence across diverse audiences, including senior leadership, clients, and cross-functional partners, fostering strong professional relationships.
• Enterprise Collaboration - Lead and contribute to high-performing teams, partnering seamlessly with internal staff, clients, customers, and contractors to achieve strategic objectives and deliver measurable results.
• Advanced Organizational Leadership - Orchestrate competing priorities with precision, leveraging strong planning and execution capabilities to maximize operational effectiveness in the role of Senior Contract Specialist.
• Adaptive Agility - Navigate ambiguity and shifting priorities with resilience, proactively adjusting strategies and maintaining performance in dynamic, high-pressure environments.
• Results-Driven Initiative - Demonstrate a strong sense of ownership and accountability, consistently driving high-quality outcomes while advancing the Aleut Federal mission of shareholder value, client excellence, and community impact.

Aleut offers the following benefits to eligible employees:
• Health insurance
• Dental/Vision insurance
• Paid Time Off
• Short- and Long-Term Disability
• Life insurance
• 401k and match

Aleut Federal, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or genetics. In addition to federal law requirements, AF complies with applicable state and local laws governing nondiscrimination in employment in every location where the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. AF prohibits workplace harassment based on race, color, sex, religion, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

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